ADMIN OFFICER in Lagos, Nigeria

at Rainoil Limited

Industry
Oil & Energy
Specialization
Administration & Office Support
Minimum Qualification
HND
Required Experience
1 - 3 years
Employment Type
Full Time
Gender
Male or Female

Job Description

Duties and responsibilities

  • Implements approved administrative strategies, policies and procedures. Monitors to ensure adoption of policies and compliance among staff.
  • Liaises with the Admin Manager to ensure prompt and adequate provision of office supplies
  • Executes and oversees  the provision of general support services, including dispatch, cleaning, catering and water supply services and upkeep of office premises
  • Records and processes invoices, receipts and payments as required and instructed.
  • Maintains effective working relationship with vendors and suppliers to ensure excellent service delivery and minimal disruption to business operations
  • Prepares and maintains accurate records of company’s office assets and ensures that the relevant updates are made across all departments.
  • Liaises with Unit Heads and conducts checks to ensure the safe keeping and efficient utilization of all office facilities and equipment.
  • Liaises with Finance and Accounts for the prompt payment of utility bills, maintenance bills etc.
  • Liaises with the relevant vendor for printing of staff ID cards, complimentary cards and note pads etc.
  • Prepares periodic reports with respect to the activities in the Administrative unit for review and decision making
  • Handles complaints on disruptions and faults on utilities and follows up promptly for reconnection / repairs.
  • Maintains records of expenditures on telephones and other utilities.
  • Reviews the company’s list of approved vendors on a quarterly basis, benchmarking against leading practices and service level agreements.
  • Appraises the company’s assets periodically to ensure that relevant assets are adequately insured, negotiates terms and ensures that premiums are promptly settled.
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