Administration Officer in Lagos, Nigeria

at Perennial Oil And Gas

Oil & Gas / Mining
Oil & Energy
Minimum Qualification
Required Experience
1 - 3 years
Employment Type
Full Time
Male or Female

Job Description

Job description are as follows;
  • Working closely with departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures;
  • Promoting equality and diversity as part of the culture of the organisation;
  • Liaising with a wide range of people involved in policy areas such as staff performance and health and safety;
  • Recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates;
  • Developing and implementing policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
  • Preparing staff handbooks;
  • Advising on pay and other remuneration issues, including promotion and benefits; 
  • Undertaking regular salary reviews;
  • Negotiating with staff and their representatives (for example, trade union officials) on issues relating to pay and conditions;
  • Administering payroll and maintaining employee records;
  • Interpreting and advising on employment law;
  • Dealing with grievances and implementing disciplinary procedures;
  • Developing with line managers HR planning strategies which consider immediate and long-term staff requirements;
  • Planning, and sometimes delivering, training, including inductions for new staff;
  • Analyzing training needs in conjunction with departmental managers.
  • Evaluates and verifies employee performance through the review of completed work assignments andwork techniques.
  • Coordinates activities by scheduling work assignments, setting priorities, and directing the work of
  • subordinate employees.
  • Selects and assigns staff, ensuring equal employment opportunity in hiring and promotion.
  • Maintains records, prepares reports, and composes correspondence relative to the work.
  • Ensures proper labor relations and conditions of employment are maintained.
  • Identifies staff development and training needs and ensures that training is obtained.
  • Executes plans, policies, and programs in business and financial affairs, property and equipment,
  • supplies, housekeeping, clothing, food service, laundry, stores, forms, buildings and grounds
  • maintenance, engineering and safety programs, and prison industries.
  • Develops budget recommendations for operating expenditures and/or capital outlay, personal services,
  • equipment and materials, and maintains revenue as high as possible.
  • Consults with operating officials on program plans in relation to fiscal capacity.
  • Supervises such management planning activities as job analysis, organization studies, workflow, and
  • simplification of systems and procedures for food service, physical plant, warehouse, accounting and finance, and prison industries.
  • Formulate current and long-range programs, plans, and policies for departmental programs.
  • Performs related work as assigned.
  • Represents management before employee groups, legislative committees, administrative bodies, and
  • officials of other levels of government, training institutions, and professional organizations.



The Admin Officer shall have amongst others, the following primary responsibilities:

  • Maintain and direct an orderly and worry-free environment within the corporate premises.
  • Ensure effective Generator/Diesel maintenance, electrical repairs/maintenance.
  • Manage the activities of pool drivers, office security guards and Janitorial/cleaning staff.
  • Supervise and manage all admin assistants, admin clerks, secretaries and receptionists.
  • Resolve and/or escalate operational-support issues in a timely fashion.
  • Handle all purchases relating to office supplies, facilities and resources
  • Motivates team to work together in the most efficient manner.
  • Comply with and help to enforce standard policies and procedures and processes and proffer possible solutions to challenges encountered.
  • Planning, assigning and directing operations
  • Addressing complaints and resolving problems.
  • Carry out supervisory responsibilities in accordance with the organisation’s policies and applicable regulations



Qualifications and Requirements;

  • Bachelor’s degree,OND/HND,BSc from an accredited college or university.
  • Graduate degrees and managerial certifications will add value.
  • Extensive skill using accounting software and corporate dashboard technologies
  • Ability to work independently under general supervision with considerable latitude for initiative and independent judgment.
  • Excellent verbal and written communication skills, including active listening skills and skill in presenting findings and recommendations.
  • Extensive skill in using a computer with word processing, spreadsheet and other business software (i.e. MS Excel, Project, PowerPoint) to prepare reports, memos, summaries and analyses.
  • Extensive training and experience in financial management, modeling, and advisory.
  • Knowledge of the terminology, concepts, and practices in the real estate, hospitality, logistics, agricultural, consumables, technology, and mining sectors.
  • Skill in collecting and analyzing complex data, evaluating information and systems, and drawing logical conclusions.
  • Considerable skill in planning and project management, and in maintaining composure under pressure while meeting multiple deadlines.
  • Skill in negotiating issues and resolving problems.
  • Ability to establish and maintain harmonious working relationships with co-workers, staff and external contacts, and to work effectively in a professional team environment.
  • Must be residing in Lagos


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