Please exercise due diligence when applying for this job vacancy.
PURPOSE OF THE POSITION
The main reason for the position, in what context and what is the overall end result)The Administration Officer is responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet legislative requirements and support municipal operations.
(The way that the position contributes to and impacts on the organization)
The Administration Officer reports to the Director of Finance and is responsible for assisting with preparation of financial statements, maintaining cash controls supervising the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. The Administration Officer must work within municipal policies and procedures and in compliance with all Territorial Acts and Legislation. Failure to provide adequate services may result in lost or misused revenues, inaccurate financial statements and financial mismanagement for employees, contractors and suppliers if the payroll
and/or accounts payables are not processed in an accurate and timely manner.
(Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.)
Administer and monitor the financial system in order to ensure that the municipal
finances are maintained in an accurate and timely manner Main Activities Assist with preparation of the budget? Implement financial policies and procedures?
Reconcile the general ledger? Prepare and reconcile general bank statements
Establish and maintain supplier accounts, Ensure data is entered into the system?
Ensure transactions are properly recorded and entered into the computerized
accounting system?Prepare income statements?Prepare balance sheets?Assist with the annual audit? Maintain financial files and records Administration Officer
Oversee the accounts payable and accounts receivable systems in order to ensure
complete and accurate records of all moneys Main Activities?
Ensure the safeguarding of all municipal funds Issue, code and authorize purchase orders Reconcile the accounts payable Reconcile the accounts receivable Reconcile weekly deposits Manage distribution of utilities bills and collections of accounts
Administer employee files and records in order to ensure accurate payment of benefits and allowances.
Main Activities?Administer employment agreements Verify and report on benefits payments Maintain the leave management system?Review remittances Supervise completion of the payroll Review payroll reports Supervise administrative services within the municipal office Main Activities Manage the filing, storage and security of documents Respond to inquiries Manage the repair and maintenance of computer and office equipment Issue permits and licenses Supervise the lands program Supervise customer services and respond to customer inquiries Assist with preparation of Bylaws
Assist with preparation and advertising of contract documents Administer contracts
Perform other related duties as required