Administrative Assistant (1) in Yobe, Nigeria

at GRM International

Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
3 - 5 years
Employment Type
Full Time
Male or Female
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Job Description

Specific Responsibilities:

  • Follow MNCH2 administrative guidelines and ensure smooth operations at the state office in liaison with MNCH2 Country Office in Kano.
  • Support the review of existing administrative systems and procedures
  • Ensure office equipment and facilities are in good working condition at all times.
  • Ensure inventory quantities are sufficient for needs by coordinating regular inventory checks and through timely ordering of supplies.
  • Alongside with the Finance & Admin Coordinator maintain up-to-date register of preferred suppliers and vendors and solicit periodic evaluation and performance input from main service users.
  • Support the Finance & Admin Coordinator in preparing monthly office running cost analysis.
  • Support in maintenance of fixed assets register by updating asset register, issue of asset movement for signing and approval, outdoor asset repair permission, etc.
  • Provide guidance and direction to Office Assistant and drivers
  • Provide and ensure logistics guidance for delivery of items and facilities as the case may be.
  • Assist in procurement, clarifying specifications, analyzing quotations, and seeking for approval, ensuring purchases are made according to approved specification, price, quantity and quality inclusive.
  • Assist follow-up on contractors to ensure about-to-expire agreements are renewed in a timely manner.
  • Support in preparing monthly progress report which seeks to point out closed, outstanding and new issues for all field offices.
  • Follow-up with Finance & Admin Coordinator/ Technical staff in resolving issues as they come up.
  • Communicate pressing issues to supervisor for technical assistance and further directives.
  • Supervise the office administration and logistics in the absence of the Finance & Admin Coordinator
  • Ensure the proper use, maintenance and repair of facilities and equipment, such as generators, vehicles, communication, computer units and peripherals, video and audio equipment, other office equipment, and air conditioners and heaters.
  • Ensure that temporary duty visitors are received/accompanied at/to the airport, have safe and adequate transportation and accommodations during their stay.
  • Support all local and regional purchases as per defined threshold, and maintain tracking and documentation systems that will facilitate future processing, payment and audit requirements.
  • In collaboration with the Finance & Admin Coordinator maintain rigorous operations ensuring that systems are in place for the proper receipt, rotation and control of program’s materials.
  • Perform other duties and responsibilities as assigned by any staff.



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