Manage a high level of calendar management of the Business Unit General Manager – Hydrocarbons
Screening of telephone calls and scrutinize and inspect all documents for signature
Prepare correspondence/memos/announcements using the approved formats and templates
Organize meetings and prepare minutes
Proactive set up of filing systems for business unit where required
Proactive set up of filing systems for business unit where required.
Gather report from the respective project managers to be incorporated to Hydrocarbons Monthly report
Organize travel arrangements and update travel tracker
Maintaining an awareness of project /proposals status and issues
Proactively form professional relationships with Worley clients and keep accurate client contact database
Maintain control budget for new and active projects to be used for the monthly project review
Gather monthly measurement / forecast of project duration.
Liaise with Customer Relationship Manager (CRM) for administration and communication.
Provide technical assistance/support in the proposal team as required
Maintain confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval.