Please exercise due diligence when applying for this job vacancy.
o Assist in arranging travel logistics for department staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
o Handle all photocopying assignments, development and printing of documents and photographs including reproduction of recorded videotapes for the office.
o Assist in the provision of logistic support for workshops and trainings.
o Assist in the maintenance of an efficient records/storage of all office supplies.
o Serve as point of contact for logistical and administrative needs in the department.
o Coordinate all administrative and secretarial support services for the department (as relevant).
o Record minutes of staff meetings and circulate same amongst the staff of the department.
o Assist with production of presentation materials for staff members.
o Perform any other duties as assigned.
o Knowledge, skills and abilities:
o Knowledge of general office practices and administrative procedures.
o Report to supervisor on variances and status on regular basis.
o Resourceful in gathering and providing information.
o Knowledge of budget preparation and monitoring.
o Excellent written, oral, interpersonal and organization skills.
o Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
o Well developed computer skills, including knowledge of Microsoft office products.
o Typing skills.
o University degree, recognized equivalent or HND.
o Familiarity with administrative and secretarial skills is an added advantage.
o Familiarity with international NGOs is an advantage.
o Experience with large complex organization preferred.