at Maldoxxoilservices

Oil & Gas / Mining
Oil & Gas / Mining / Energy
Minimum Qualification
Required Experience
Entry Level
Employment Type
Full Time
Male or Female
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Job Description

Maintains and enhances all correspondence of the Executive Director, logistic details, the organizations admnistratve paper file,advice program,office and household supplies and direct staffs on proper protocols.



 Assist the Executive Director in her correspondence (writing emails and letters, initiate phone

Calls, tracking lobbying efforts), calendars (maintenance and scheduling), and logistical details

(travel, expenses, staff perks).

 Support the efforts, products, and/or processes of the leadership team, including, but not

limited to: agenda setting and minutes at all leadership meeting; communicating on their behalf

with the ED, rewriting policy manual in preparation for BOD meeting, lead efforts for staff

professional development and/or Council special events, etc.

 Initiate efforts to make office more cost effective; review processes for cost saving measures

(i.e., going green, subletting space, making space “swing” for employees, improving the

database structures, improving technology, etc).

 Coordinate office coverage (telephone and lobby) and vacation schedules for the Council staff;

schedule conference calls.

 Communicate with Fiscal Assistant on equipment maintenance needs.

 Coordinate office and household supplies/orders for Council staff.

 Manage storage and product needs, both internally and externally.

 Initiate and maintain all Board of Directors contacts, materials, communication.

 Maintain all administrative paper files (both in ED’s office and general files); advise program

specialists on their maintenance of programmatic files.

 Oversee electronic files for the entire Council—direct staff on proper protocol.

 Represent the Council at public events either through set-up of an exhibit table or event

participation and represent ED in her absence.

 Initiate and manage database of donors, potential members, etc.

 Prepare all necessary and required documentation including monthly, quarterly, and annual

DPH reports.

 Initiate (with the Fiscal Assistant) and pass on all administrative spending requests.

 Initiate preparation for and participate in all office-wide staff meetings.

 Direct interns and volunteers on administrative Council-wide projects, and other duties as



 A minimum of HND and other certifications will be of great advantage.

Function/Technical Skills:

 Organizing.

 Time Management.

 Work Independently/Self-Directed.

Core Competencies:

 Action Oriented/Strong Work Ethic.

 Ability to Manage Change/Flexibility.

 Communication (written and oral).

 Compassion.

 Customer Focus.

 Working with Diversity.

 Integrity/Trust.

 Problem Solving/Initiative/Innovation.

 Self-Knowledge and Self-Development.

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