Please exercise due diligence when applying for this job vacancy.
Maintains and enhances all correspondence of the Executive Director, logistic details, the organizations admnistratve paper file,advice program,office and household supplies and direct staffs on proper protocols.
Assist the Executive Director in her correspondence (writing emails and letters, initiate phone
Calls, tracking lobbying efforts), calendars (maintenance and scheduling), and logistical details
(travel, expenses, staff perks).
Support the efforts, products, and/or processes of the leadership team, including, but not
limited to: agenda setting and minutes at all leadership meeting; communicating on their behalf
with the ED, rewriting policy manual in preparation for BOD meeting, lead efforts for staff
professional development and/or Council special events, etc.
Initiate efforts to make office more cost effective; review processes for cost saving measures
(i.e., going green, subletting space, making space “swing” for employees, improving the
database structures, improving technology, etc).
Coordinate office coverage (telephone and lobby) and vacation schedules for the Council staff;
schedule conference calls.
Communicate with Fiscal Assistant on equipment maintenance needs.
Coordinate office and household supplies/orders for Council staff.
Manage storage and product needs, both internally and externally.
Initiate and maintain all Board of Directors contacts, materials, communication.
Maintain all administrative paper files (both in ED’s office and general files); advise program
specialists on their maintenance of programmatic files.
Oversee electronic files for the entire Council—direct staff on proper protocol.
Represent the Council at public events either through set-up of an exhibit table or event
participation and represent ED in her absence.
Initiate and manage database of donors, potential members, etc.
Prepare all necessary and required documentation including monthly, quarterly, and annual
Initiate (with the Fiscal Assistant) and pass on all administrative spending requests.
Initiate preparation for and participate in all office-wide staff meetings.
Direct interns and volunteers on administrative Council-wide projects, and other duties as
A minimum of HND and other certifications will be of great advantage.
Action Oriented/Strong Work Ethic.
Ability to Manage Change/Flexibility.
Communication (written and oral).
Working with Diversity.
Self-Knowledge and Self-Development.