Administrative Officer in Abuja, Nigeria

at Mott MacDonald

Engineering / Technology
Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
3 - 5 years
Employment Type
Full Time
Male or Female
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Job Description

Job Description

•Assist the State Administrator in maintaining the office filing system, for both electronic and hard copies; also provide assistance to the State Knowledge Management Specialists and members of the State Technical Team in maintaining records of relevant programme activities and documentations within the state;

• Work with the State Technical Specialists in maintaining a communication network with key stakeholders within the State whilst ensuring that regular contact and information is passed about developing issues between the State and Abuja via email and telephone;

•Assist with the development of a list of preferred providers of accommodation and training facilities across the State with cost guidelines;

•Take responsibility for all logistic arrangements for both long and short term technical specialists working on the programme at State levels;

•Assist the Technical Team in preparing budgets for training events where directly sponsored by the programme and preparing and disbursing the necessary subsistence and transportation budget and allowance respectively;

•Assist the finance officer by providing relevant financial information to inform the production cash flow forecasts etc as relates to state based workshops and other relevant programme activities;

• Provide logistical and IT support to the State Technical Teams during workshops and seminars;

• Perform basic office IT troubleshooting function

• Task manages the day to day work of the Office Assistant

• Work closely with all immediate colleagues and relevant Government staff within the
respective States;

• Establish good and considerate working relationships with all staff in the organisation, demonstrating respect for their own roles and responsibilities.

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