Administrative Officer in Lagos, Nigeria

Industry
Logistics / Transportation
Specialization
Logistics and Supply Chain
Minimum Qualification
HND
Required Experience
Entry Level
Employment Type
Full Time
Gender
Male or Female
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Job Description

  • Assist the Executive Director in her correspondence (writing emails and letters, initiate phone Calls, tracking lobbying efforts), calendars (maintenance and scheduling), and logistical details (travel, expenses, staff perks).
  • Support the efforts, products, and/or processes of the leadership team, including, but not limited to: agenda setting and minutes at all leadership meeting; communicating on their behalf with the ED, rewriting policy manual in preparation for BOD meeting, lead efforts for staff professional development and/or Council special events, etc.
  • Initiate efforts to make office more cost effective; review processes for cost saving measures (i.e., going green, subletting space, making space “swing” for employees, improving the database structures, improving technology, etc).
  • Coordinate office coverage (telephone and lobby) and vacation schedules for the Council staff; schedule conference calls.
  • Communicate with Fiscal Assistant on equipment maintenance needs.
  • Coordinate office and household supplies/orders for Council staff.
  • Manage storage and product needs, both internally and externally.
  • Initiate and maintain all Board of Directors contacts, materials, communication. 
  • Maintain all administrative paper files (both in ED’s office and general files); advise program specialists on their maintenance of programmatic files.
  • Oversee electronic files for the entire Council—direct staff on proper protocol.
  • Represent the Council at public events either through set-up of an exhibit table or event participation and represent ED in her absence.
  • Initiate and manage database of donors, potential members, etc.
  • Prepare all necessary and required documentation including monthly, quarterly, and annual DPH reports.
  • Initiate (with the Fiscal Assistant) and pass on all administrative spending requests.
  • Initiate preparation for and participate in all office-wide staff meetings.
  • Direct interns and volunteers on administrative Council-wide projects, and other duties as assigned.

Responsibilities

  • Assist the Executive Director in her correspondence (writing emails and letters, initiate phone Calls, tracking lobbying efforts), calendars (maintenance and scheduling), and logistical details (travel, expenses, staff perks).
  • Support the efforts, products, and/or processes of the leadership team, including, but not limited to: agenda setting and minutes at all leadership meeting; communicating on their behalf with the ED, rewriting policy manual in preparation for BOD meeting, lead efforts for staff professional development and/or Council special events, etc.
  • Initiate efforts to make office more cost effective; review processes for cost saving measures (i.e., going green, subletting space, making space “swing” for employees, improving the database structures, improving technology, etc).
  • Coordinate office coverage (telephone and lobby) and vacation schedules for the Council staff; schedule conference calls.
  • Communicate with Fiscal Assistant on equipment maintenance needs.
  • Coordinate office and household supplies/orders for Council staff.
  • Manage storage and product needs, both internally and externally.
  • Initiate and maintain all Board of Directors contacts, materials, communication. 
  • Maintain all administrative paper files (both in ED’s office and general files); advise program specialists on their maintenance of programmatic files.
  • Oversee electronic files for the entire Council—direct staff on proper protocol.
  • Represent the Council at public events either through set-up of an exhibit table or event participation and represent ED in her absence.
  • Initiate and manage database of donors, potential members, etc.
  • Prepare all necessary and required documentation including monthly, quarterly, and annual DPH reports.
  • Initiate (with the Fiscal Assistant) and pass on all administrative spending requests.
  • Initiate preparation for and participate in all office-wide staff meetings.
  • Direct interns and volunteers on administrative Council-wide projects, and other duties as assigned.

Requirements

A minimum of HND and other certifications will be of great advantage.

 

Function/Technical Skills:

  • Organizing.
  • Time Management.
  • Work Independently/Self-Directed.

 

Core Competencies:

  • Action Oriented/Strong Work Ethic.
  • Ability to Manage Change/Flexibility.
  • Communication (written and oral).
  • Compassion.
  • Customer Focus.
  • Working with Diversity.
  • Integrity/Trust.
  • Problem Solving/Initiative/Innovation.
  • Self-Knowledge and Self-Development.
  Apply Now

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