Administrative Secretary (Commercial) Ref No: 289 in Lagos, Nigeria

at Jagal

Administration & Office Support
Minimum Qualification
Required Experience
1 - 3 years
Employment Type
Full Time
Male or Female
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Job Description


  • Expected to act as part of the Commercial team and provide administrative and secretarial support to other members of the Team.

Key Aims and Objectives

  • Ensure efficient implementation of all Administrative requirements of Commercial Team members.
  • Ensure administrative and secretarial supports offered are reliable, timely, and align with aims and objectives of other team members.
  • Ensure all other Clerical Requirements of the Commercial Department are attended to.

Prime Responsibilities and Duties

  • Maintain presentations, records, spreadsheets and databases.
  • Maintain an electronic file of Corporate Documents, records and reports and retrieve as required.
  • Administer Registers relating to Commercial documents as may be required by other team members.
  • Arranging, attending meetings, taking minutes and keeping notes;
  • Sorting and distributing incoming post and organizing and sending outgoing post;
  • Photocopying and printing various documents, and delivery of documents/packages on behalf of other colleagues
  • Type letters, memorandum and correspondences on behalf of other team members.
  • Make and receive telephone calls on behalf of other team members, takes messages and answer inquiries within assigned scope of responsibility
  • Schedule appointments, maintains calendar and allocates time on Behalf of the Management of the Commercial team
  • Prepares materials for workshops, conferences, meetings, duplicates/collates
  • Maintains attendance, leave and overtime record of the Department.
  • Collect and co-ordinate review comments from Commercial Team Members either during meetings or comments by e-mail.
  • Perform General Office Duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Maintain the Inventory of Office Stationary and Provisions at an optimal level of availability to all Commercial team Members.
  • Coordinate troubleshooting activities relating to Commercial Office Equipment and Furniture.
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