Administrative Staff in Lagos, Nigeria

at Crest Foods And Beverages

Industry
Manufacturing / Production
Specialization
Consumer Goods
Minimum Qualification
HND
Required Experience
1 - 3 years
Employment Type
Full Time
Gender
Male or Female

Job Description

Job Descriptions

  • Manage Accounts Payable utilizing Quick Books
  • Maintain donor records and acknowledgements utilizing Donor Perfect
  • Manage and schedule meetings in Outlook
  • Answer phones and direct all incoming calls to appropriate party promptly and efficiently
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Manage inbound and outbound mail
  • Appropriately manage and maintain confidential information and documents.
  • Maintain hard copy and electronic filing system
  • Research, price, and purchase office supplies for the company.

 

Responsibilities

Responsibilities:

1. Administer and monitor the financial system in order to ensure that the finances are maintained in an accurate and timely manner
Main Activities;

  • Assist with preparation of the budget
  • Implement financial policies and procedures
  • Reconcile the general ledger
  • Prepare and reconcile general bank statements
  • Establish and maintain supplier accounts
  • Ensure data is entered into the system
  • Ensure transactions are properly recorded and entered into the computerized
  • accounting system
  • Prepare income statements
  • Prepare balance sheets
  • Assist with the annual audit
  • Maintain financial files and records


2. Oversee the accounts payable and accounts receivable systems in order to ensure
complete and accurate records of all moneys
Main Activities;

  • Ensure the safeguarding of all funds
  • Issue, code and authorize purchase orders
  • Reconcile the accounts payable
  • Reconcile the accounts receivable
  • Reconcile weekly deposits
  • Manage distribution of utilities bills and collections of accounts


3. Administer employee files and records in order to ensure accurate payment of benefits
and allowances
Main Activities

  • Administer employment agreements
  • Verify and report on benefits payments
  • Maintain the leave management system
  • Review remittances
  • Supervise completion of the payroll
  • Review payroll reports


4. Supervise administrative services within the office
Main Activities;

  • Manage the filing, storage and security of documents
  • Respond to inquiries
  • Manage the repair and maintenance of computer and office equipment
  • Maintain insurance coverage’s
  • Issue permits and licenses
  • Supervise the lands program
  • Supervise customer services and respond to customer inquiries
  • Assist with preparation of Bylaws
  • Assist with preparation and advertising of contract documents
  • Administer contracts


5. Perform other related duties as required....

Requirements

Qualifications and Requirements

  • Minimum of HNDB/.sc in Business administrator from any good reputable institution.
  • Strong ability to compose and edit already written materials.
  • Coordinate and perform a range of staff as well as operational support activities for the unit; serve as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
  • Provide administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving and referring a range of administrative problems and inquiries.
  • Operate personal computer to compose and edit correspondence and memoranda from dictation, verbal direction, and from knowledge of established department/division policies; prepare, transcribe, compose, type, edit, and distribute agendas and minutes of meetings.
  • Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which coordinating travel as well as lodging arrangements.
  • Establish, maintain, and update files, databases, records, and other documents; develop and maintain data, and perform routine analyses and calculations in the processing of data for recurring internal reports.
  • Sort, review, screen and distribute incoming and outgoing mail; prepare, compose and ensure timely responses to a variety of routine written inquiries.
  • Printing, maintenance, and other services.
  • Train and lead student employees and lower graded staff, as and when required.

Interviews:

Interested parties should contact Michael Fanny at crestfoodsandbeverages@gmail.com and include their CV and a statement off interest with contact mobile number(s).

 Compensation:

Compensation is commensurate with experience level.

 

  Apply Now

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