Adminstrative Assistant Chevron - San Ramon, CA in California, United States

at Chevron

Oil & Energy
Administration & Office Support
Minimum Qualification
High School
Required Experience
1 - 3 years
Employment Type
Full Time
Male or Female
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Job Description

Position Details: 
Responsibilities for this position may include but are not limited to:

  • Schedules and manages meeting logistics including - room reservations, catering, conference call/video conference coordination, visitor badges, wireless guest access.

  • Assists with on-boarding and off-boarding process for employees and contractors.

  • Organize office moves, furnishings, computer equipment, office keys, supplies, etc.

  • Submits service requests for maintenance and repair of facilities, equipment and furniture.

  • Assist staff with procurement of office supplies, business cards, cell phones, etc.

  • Manages Purchasing Card including timely reconciliation of monthly charges.

  • Coordinates Domestic and International travel arrangements for assigned Managers.

  • Setup and maintenance of email distribution and contact lists.

  • Approves access to assigned computer resources.

  • Supports staff by providing prompt and accurate creation and editing of PowerPoint and Word documents.

  • Works independently within defined key job responsibilities; identifies needs and proceeds on routine, well-defined tasks with minimal or no supervision.
  • Requirements

    Required Qualifications:

  • High School Diploma or equivalent.

  • 2 plus years of administrative assistant or related experience.

  • Intermediate proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
  • Must be self-motivated, learns quickly anticipates needs, works independently and has demonstrated ability to multi-task.
  • Must be flexible, and be accustomed to ever-changing priorities and tasks. 
  • Ability to handle last-minute changes quickly.
  • Have strong interpersonal skills and must be able to work effectively with a diverse group of people, possess strong skills in areas of teamwork and communication, and organization.
  • Ability to build rapport and establish positive working relationships.

    Preferred Qualifications:

  • Business knowledge and/or experience working with or within Chevron are highly desirable.
  • Experience with P-Card reconciliation/Ariba.
  • Proficiency in SharePoint.

    Relocation Options:

    Relocation will not be considered. 

    International Considerations:

    Expatriate assignments will not be considered.

    Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
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