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Position Summary:Reporting directly to the Chief Executive Officer and the Chief Operating Officer,the Executive Assistant will be experienced in handling a wide range of administrative and executive support related tasks, and should be able to work independently with little or no supervision. The Executive Assistant willbe a highly resourceful team player, who is comfortable working in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities
Responsibilities and Duties:
Completes a broad variety of administrative tasks for the CEO and COO including;
managing an extremely active calendar of appointments; completing expense reports;
composing and preparing correspondence that is sometimes confidential; copying,
reviewing outside mail, scanning and filing documents, screening phone calls and
visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel
plans, itineraries, and agendas; and compiling documents for travel related meetings.
Anticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.
Completes critical aspects of deliverables and special assignments by establishing
objectives; determining priorities; managing time; gaining cooperation
monitoring progress; problem solving; making adjustments to plans.
Enhances executives’ and company’s reputation by accepting ownership for
accomplishing new and different requests; exploring opportunities to add value to job
Represents the executives by welcoming visitors, arranging company dinners and other
corporate functions; answering questions and meeting requests directed to the executive
Assists in coordinating the agenda of senior management team meetings and off sites,
and all staff meetings.
Managing external contacts; proactively understanding who they are, who the primary
contacts are, and keeping track of periodic communication needed for primary contacts.
Education, Knowledge and Skills:
Company start up experience preferred
Excellent verbal and superior writing and report presentation skills are essential
Polished professional having significant experience (minimum 2 years)
High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role
Demonstrated success where personal results and accountability arem evident
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Strong sense of teamwork
Can operate independently and remotely from a supervisor