Contracts Administrator- French Speaking in Dubayy [Dubai], United Arab Emirates


Engineering / Technology
Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
1 - 3 years
Employment Type
Full Time
Male or Female
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Job Description

Job Description
Overall Purpose of the Role

Reporting directly to the Operations Administration Manager, the overall purpose of the role is to provide Order Management and Project Support to the Sales & Operations Group.


Roles and Responsibilities:


Ø Perform Order Management of Project, Spares, Services & Training orders using JDE & Oracle Business Systems.

Ø Coordinate with EEEC & SAG for Project/Order processing in a timely manner as per requirements.

Ø Perform Trade Compliance Gatekeeper activities like MK data screening & order review on TRAX. Refer to Job Responsibilities of Gatekeeper JD-GK-EPM-011 for more details.

Ø Review Orders and inform Sales/Projects on any discrepancies (checkpoint documents, trade compliance documents, legal documents etc.).

Ø Provide day to day support to Projects group using JDE/Oracle Business systems e.g. Project setup, Closing, Change orders, Cost reports, Material status etc.

Ø Prepare Monthly Project, Services, Training Invoicing, Sales & Order reports.

Ø Prepare Monthly Sales Forecast e.g. Backlog/POR

Ø Prepare invoicing of Projects, Spares, Service & Training orders including backup documents.

Ø Manage Intercompany & Buyout ordering of Project/Spare materials & follow up of materials for delivery.

Ø Updating of EAC (Estimate at Completion), ETC (Estimate to Complete), Committed Cost Reports with Project/Service Managers in Business systems to reflect correct data.

Ø Maintain all Sales Order & Procurement records in line with Project/Spares & ISO 9001:2008 & 29001:2010 Quality standard, Trade compliance & Record retention requirements of Emerson.

Ø Provide support for Accounts Receivable & Accounts Payable as required.

Ø Logistic & Shipping documentation and co-ordination.

Ø Any other duties as deemed appropriate by the Line Manager.


Job Requirements

Education and Qualifications:

Essential:   Degree in Commerce, Business Management or equivalent
Desirable:   Export/Import, Material Management will be added advantage.


Essential:   2-3 Years Experience in Project Support & Order Management Knowledge of PSS/AO Products & Business Systems (JDE/Oracle, SMS, Symphony/EET) Proven PC abilities & knowledge of MS Excel & MS Word. Good Communication Skills.
Desirable:  Knowledge & Experience in Supply Chain & Procurement will be added advantage 


Essential              Fluent in Written and Spoken French and English

Desirable             Arabic

Lominger Competencies
  • Ethics and Values
  • Integrity and Trust
  • Customer Focus
  • Drive for Results
  • Planning
  • Organizing
  • Perseverance
  • Problem Solving
  • Action Orientated
  • Personal Learning
  • Functions/Technical Skills
  • Interpersonal Savvy
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