- As the senior most finance and administrative staff member of the Country Office team, he/she will be expected to maintain cordial and productive relations with all Africare stakeholders including donors, government, collaborating partners and communities, adequately espousing Africare principles at all times.
- He/she will be required to assist the Country Director ensuring full staff compliance with Africare's Policies, Procedures and Code of Ethics.
- Working in close collaboration with the CD, the Director of Finance and Administration will be responsible for overseeing all Financial, Human Resource and Procurement Management (among other things):
- Analyzing, preparing and submitting timely and accurate budgets, financial and related compliance reports;
- Assuring that all funds and monies received in-country are properly deposited, secured and accounted for and reconciled on a monthly basis;
- Preparing and implementing tender and purchasing documents in accordance to USG rules, regulations and best practices;
- Supervising, implementing and organizing Africare's in-country insurance, licensing, contracts, supplier relationships, and import-export requirements;
- Managing and providing regular financial planning for the prevention, mitigation and rectification of unnecessary exposure and in-country risks; and
- Ensuring that all country office financial record keeping is properly maintained and consistent with all applicable Africare, USG, donor rules, regulations and best practices.
Strategic Duties shall include:
- Assist the CD in the preparation of the annual budgets and any other proposals to be submitted timely to Africare HQ.
- Advising the CD on financial strategy and its impact on in-country objectives, providing input when the financial performance of the country office has been compromised and/or is inconsistent with budgets both on a projected and actual basis.
- Regularly reviewing financial reports and compare outcomes against actual and projected spending; assist the CD to analyze successes and failings, and suggest means of improvements;
- Periodically visit project sites as needed for review of field financial management matters.
- Participate in developing the annual work plan and assist in program/project budget preparation with respect to updating the LOA pipeline spending analysis and projections.
- Oversee and help manage any specific program audits that may be requested and actively participate in the preparation of Africare's annual financial audit.