Document Controller in Lagos, Nigeria

at Jagal

Minimum Qualification
Bachelor's Degree
Required Experience
7 - 10 years
Employment Type
Full Time
Male or Female

Job Description

Reporting to: Information


  • Provide an organized exchange of documents with co-workers, clients, or vendors.
  • Perform equal parts of database management, administrative support and quality assurance tasks.
  • Manage all project documents and records
  • Manage document/drawing reviews and approvals, including change requests and updates ensure end users are using the correct version
  • Ensure that documents are complete, accurate and in compliance with ND procedures
  • Circulate new documents and related change notices for approval by all stakeholders.
  • Ensure that obsolete/ supersede documents/drawings are effectively collected and destroyed

Key Aims and Objectives

  • Develop a document control system to improve productivity and enhance client relationship/satisfaction.
  • Assist the project teams with document management
  • Ensure version control and efficient distribution to project staff

Prime Responsibilities and Duties

  • Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by project teams and departments in a timely, accurate and efficient manner.
  • Responsible for the validation of documents to ensure version control, approvals and distribution
  • Sending, receiving, distributing and tracking documents.
  • Accuracy checks and recording of data about documents and their storage.
  • Monitor deadlines, audit information, research and answer queries
  • Maintain document control registers / documents for incoming and outgoing project documents.
  • Production of status reports for weekly / monthly meetings
  • Develop and maintain a document transmittal process
  • Respond to queries regarding revision status of issued drawings/documents
  • Follow and update document control procedures when necessary
  • Scanning, creation of CD’s and files manipulation.
  • Assure document quality to include completeness, accuracy and compliance with Gulf procedures
  • Filing and archiving of documentation to facilitate easy retrieval at a later date.
  • Auditing
  • Manage the document/drawing review process, Internal and External.
  • Archiving data for historical purposes.
  • Perform regular audit on Gulf documents in order to ensure that all documents are properly submitted to other units of the department(s).
  • Effectively follow the company’s standard operating procedure in submissions of documents.
  • Edit documents that have typographic errors and other types of errors that may lead to the disqualification of a document.
  • Ensuring that all files submitted are approved

Other duties: 

  • Any other duties as may be assigned.

Key interfaces:

  • Project Managers
  • Construction Managers
  • Commercial Department
  • Technical Department
  • Plant Department
  • Nigerdock Nigeria Plc and her Clients
  • Sub-Contractors
  • Suppliers

Job Requirements
The Person:

  • A minimum of 10 years trade background (preferably carpentry) along with at least 5 years of site supervision experience is essential. Must have a good sound knowledge and experience of all construction disciplines from groundwork’s, shuttering to finishing works such as tiling, plastering etc.
  • Should have previous experience in managing Construction industry documents and records
  • Familiar with following standards will be an added advantage
  • ISO 9001:2008 Quality management systems - document control requirements
  • ISO 2709 Information and documentation - Format for information exchange,
  • ISO 15489 Information and documentation - Records management
  • ISO 23950 Information and documentation - Information retrieval (Z39.50) - Application service definition and protocol specification
  • ISO 10244 Document management - Business process base lining and analysis
  • ISO 32000 Document management - Portable document format.




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