Executive Assistant - Career Development Center in Abu Zaby [Abu Dhabi], United Arab Emirates

Education Management
Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
3 - 5 years
Employment Type
Full Time
Male or Female

Job Description

Position Brief
Support the Career Development Center with day to day operations undertaking administrative and functional duties.

Position Summary

 New York University Abu Dhabi seeks to appoint an Executive Assistant for the Career Development Center (CDC) office. The successful candidate will provide a broad range of administrative and clerical support to the department, this includes maintaining calendars and schedules, acting as the first point of contact for visitors and making travel arrangements when required.

The Executive Assistant will be expected to comply with all policies established by NYUAD and the Career Development Center; s/he will provide seamless administrative support in accordance with these policies.


  • Serve as system administrator and point-of-contact for student career management system, NYUAD CareerNet
  • Assist students in uploading application documents to NYUAD CareerNet and troubleshooting user issues
  • Functionally supervise and support student interns with tasks and projects
  • Schedule/arrange meetings, answer the phone, sort mail, photocopy and prepare materials for meetings and presentations; provide logistical arrangements for internal and external meetings and videoconferences
  • Prepare and track business reimbursements; enter purchase requisitions into the institution’s electronic procurement system
  • Identify appropriate vendors for supplies, resources and services; negotiate rates and manage shipments/services rendered
  • Assists the director in tracking costs, expenses and budgets of the departments and programs overseen by the director
  • Supports any employer and external visitors’ related needs
  • Assist in event planning including booking locations, arranging caterers, tracking responses, etc
  • Requirements

    Education requirements (essential)


    • Bachelor's degree or equivalent qualification in a relevant discipline

    Experience requirements (essential)


    • Strong written and oral communication skills
    • 2 - 4 years in a comparable position, preferably in international education with college students, or alternatively with an established international company, private organization, or governmental body operating in the UAE
    • Advanced data management skills; ability to use and adapt spreadsheet software for accounting
    • Ability to prioritize and to handle multiple projects on tight deadlines, organized work habits, consistent accuracy, and attentiveness to detail
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