Stanbic IBTC Bank is a leading African banking group focused on emerging markets globally. It has been a mainstay of South Africa's financial system for 150 years, and now spans 16 countries across the African continent.
Stanbic IBTC Bank values original thinkers with genuine insight and the team commitment that will help our clients outperform the market. As Africa’s largest and most respected bank, our Global Markets division offers you an outstanding opportunity to rapidly develop your banking talents. You will work across a range of financial instruments, operating within very different markets and countries.
Stanbic IBTC Bank is recruiting to fill the vacant positions:
Diary management –proactive diary management, meeting scheduling, booking venues and required refreshments etc for internal meetings and external visitors.
Telephone management –picking up calls, setting up conference calls in & outside country
Managing information in line manager’s absence or non-availability – providing assistance to callers in a helpful manner, referring matters to relevant persons including ensuring delegate representation at meeting as required, keeping line manager informed
Office Management – all admin related areas, business continuity management support, ensure all records are kept up to date and properly filed, shredding important docs etc
Offsite presentations & meetings- venue co-ordination
Understand the Functional area (department) and ensure efficient liaison within Country and ROA martricies.
Updating contact list for department (in and outside country)
Understand the management structure and team structure, understand who the stakeholders are (internal and external) that are important to functional area.
Provide necessary support for the functional area and stakeholders.
Ad hoc secretarial duties helping out with other teams when required e.g. printing travel documents, setting meetings etc.
Taking meaningful minutes at department meetings
Order stationery for functional area, maintain office equipment, replace printer cartridge as well as fax machine toner.
Update organograms and birthday lists of staff and clients
Information research for specialized meetings – involving power point presentations, analysis of data etc.
Financial admin. - Submitting claim forms & ensuring payment to vendors for various office related expenses.
New Staff Member Onboarding: - order PC, arrange parking, access, telephone, desk as well as ESS access
Travel arrangements - Book flights, airport transfers, accommodation & put together a detailed itinerary.
Establish logistical requirements from responsible person and ensure venues have proper equipment.
Project and Business Management Support – such as maintaining information/trackers on performance and financial, strategy, ad hoc project support
Required Skills and Qualifications
Minimum of a 2.1 B.Sc degree from a reputable university.
Able to solve problems effectively
Ability to work within a team
Minimum of 2 years experience as Personal Assistant
Good interpersonal skills
Excellent verbal and written communications skills
Good interpersonal skills required in liaising with people at different levels within the bank and externally
Good planning and organization skills
Ability to work under pressure to meet tight deadlines.
A person with high integrity.
Good computer and presentation skills (Excel Word, PowerPoint and Outlook).