The Executive Assistant is a highly visible position providing support for all areas of MD s office and the incumbent must be committed to the development and growth of the company.
The role provides strictly private and confidential executive assistance to the Managing Director of JNC.
Manages her workload, assists her in her tasks on hand and act as gatekeeper.
Completes projects and special assignments by establishing objectives; determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, making adjustments to plans.
Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
To maintain and organize the MD s diary, filing system and all other relevant areas as necessary.
To support the MD in her projects, proposals, bids, etc. through research, consultation, team-management
To draft speeches, articles, briefings, and project proposals as requested by the MD
To professionally represent the organization at sector networking events
To facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes if required to do so.
To co-ordinate staff/Board residential and meetings
To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.
To co-ordinate all senior management and Board member travel arrangements
To compile Board papers and ensure they are sent in good time for meetings. To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with the Chairman and other Board Members on various matters as required.
To be responsible for receiving enquiries and providing an effective referral service to clients and prospective clients.
To maintain the complaints file and ensure all complaints are responded to within target timescales.
To liaise positively and professionally with colleagues and visitors.
Commit to working proactively to support both the MD s office and the organization.
To be amiable, professional and approachable at all times.
Must be Female
Within the ages of 27-37
Very presentable and charismatic
BSc and MSc (Added advantage)
2 years and more experience in a PA/EA Role