Executive Assistant To The UNODC Representative in Abuja, Nigeria

Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
5 - 7 years
Employment Type
Full Time
Male or Female

Job Description

Duties and Responsibilities
Summary of key functions:

  • Effective and efficient functioning of the Representative’s office
  • Effective communications and administrative support to the office
  • Facilitation of knowledge building and management
  • Support HR functions with full compliance of HR processes and records with UN/UNODC and UNDP rules, regulations, policies and strategies.

Ensures effective and efficient functioning of the Representatives’ Office office focusing on achievement of the following results:

  • Management of the Representatives office, ensuring an environment of professionalism and teamwork at all times, and setting exemplary standards of conduct for the CO team;
  • Efficient and discreet management of the Representatives schedules
  • Organization of regular and ad-hoc meetings; preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues; follow-up with focal points.
  • Screening of all incoming communications, filter outgoing correspondence for the Representatives signature, clearance and further action by other staff; wherever possible.
  • Adherence to appropriate protocol and correspondence guidelines by the Organization when communicating with Government and other external partners
  • Ensures provision of effective communications and administrative support to the office focusing on achievement of the following results:
  • Maintenance of the filing system including a chronological file ensuring safekeeping of confidential materials.
  • Coordination of the information flow in the office and dissemination of corporate and interoffice communication to staff as required.
  • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the Representative.
  • Draft routine correspondence, interoffice memos, general briefing notes, documents, reports, and minutes of meetings when requested, translations when required;
  • Administration of travel, meetings, appointments and briefings of Representative, including drafting of background notes, travel bookings, travel authorization, security clearance, rental subsidy and MORSS compliance documents
  • Support to organization of media/advocacy events if required
  • Maintain a contact data base for the use by the UNODC Representative
  • Perform other duties as may be required by UNODC Representative.


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