Executive Assistant in Lagos, Nigeria

Capital Markets
Minimum Qualification
Bachelor's Degree
Required Experience
7 - 10 years
Employment Type
Full Time
Male or Female
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Job Description

Job Responsibities

  • Assist the Managing Director in planning and developing strategy in line with organizational goals
  • Enable remote decision making for the MD by acting as stand-in in his absence and providing feedback
  • Follow up with potential counterparties/unit heads to pursue new business relationships
  • Prepare correspondence on behalf of the MD, including the drafting of letters and replies
  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
  • Receive correspondence for MD’s office from staff members and distribute correspondence from MD’s out tray to staff members, ensuring 24 hours turn-around time
  • Assist in preparing meeting agendas, documents and draft minutes of meetings as necessary
  • Work closely with and provide executive assistant support for the Managing Director and members of the Board
  • Provide and maintain an administrative service to support Board, Board Committees and such other meetings
  • Take minutes and actions at board and other meetings, communicating documented minutes in a timely manner;
  • Assist  the M.D with on-going projects by writing research or reports
  • Review & proffer advice on correspondences requiring the Managing Director’s signature.
  • Dispatch treated/untreated correspondences internally/externally, as appropriate.
  • Ensure the office of the Managing Director interfaces smoothly with internal/external stakeholders by carrying out the following: creating, managing, organizing & updating mailing lists for the office of the Managing Director on MS Outlook
  • Managing & updating the Managing Director’s Portal on the intranet, ensuring that information made available on the portal is constantly updated, well organized for easy access/retrieval & support effective knowledge management, amongst others
  • Provide appropriate answers to enquiries from external parties or direct as appropriate.
  • Manage, update & maintain a confidential document management/filing system for the Managing Director’s office
  • Assist with the tracking and monitoring of the budget for the Managing Director’s Office.
  • Write letters and memos, compile data for reports, create presentations, write reports, transcribe dictation, edit and proofread.
  • Perform any other tasks as requested by the Managing Director
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