Executive Assistant in National Capital Reg, Philippines

at Chevron

Oil & Gas / Mining
Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
1 - 3 years
Employment Type
Full Time
Male or Female

Job Description

The Service Management Office - Operations Support Services (SMO - OSS) serves as a business partner to the different business units by providing various administrative and logistical support to ensure the smooth flow of operations in the Manila Shared Services Center (MSSC). 


Executive Support- performs the following duties for and on behalf of the Business Unit (BU) Head such as:

Manages organization of BU Head's calendar to ensure proper alignment with scheduled activities and meetings

Secures and handles confidential information

Plans, organizes and implements BU-head sponsored activities such as BU townhalls, diversity activities, job fairs, focus group discussions and other activities involving MSSC

Workplace Support Management such as:
Manages logistic requirements (food, venue, transportation, registration, itinerary, etc.) for Business Units (BU) / Employee Network Group (ENG) activities such as meetings, trainings, team bondings and other BU-related activities
Coordinates and facilitates major MSSC events such as townhalls and Employee Network Group (ENG) activities
Manages cash advance per month according to the procedure indicated in the documentation. Ensure that employees adhere to the cash advance policy & address issues/concerns and escalates issues to employee supervisor if necessary

SMO Project Support such as:
Provides support for SMO initiatives and projects
Partners with SMO Communications for various PGPA and CSR activities
Assists SMO Analyst for MSSC-wide projects. May act as BU representative/coordinator and prepares reports

Procurement Support such as:
Coordinates with vendors on behalf of the BU for their operational requirements. This includes sourcing, contracting, & ordering activities of non-CBRES & in-scope Procurement to Payment (P2P) materials & services
Ensures invoices submitted by vendors meet to MSSC tax substantiation requirements before being processed for payment
Resolves payment and invoice discrepancies with vendors and Asia Pacific Accounts Payable (i.e. incorrect VAT computation)

Travel Support Services such as:
Processes travel documents and embassy requirements to employees (i.e. DOST travel clearance & guarantee letters for VISA application)
Assists employees for US VISA application (L1 booking of interview only, B1 end-to-end process).
Acts as Single Point of Contact (SPOC) of CBRES Global Travel Security in MSSC
Manages relationship with partner travel provider through monthly engagements (i.e. timely processing & payment of invoices, resolution of employee issues)


Bachelor's Degree in business or any related courses
At least 2 years of work experience as an Administrative or Executive Assistant
Excellent English communication skills 
Strong customer orientation
Proficient with Microsoft Office Applications
Keen attention to detail and highly organized
Strong financial acumen
Ability to interface effectively with all levels of a diverse workforce
Ability to plan, balance and multi-task job responsibilities based on business need; approach work proactively to maintain a high level of accomplishment 
Ability to meet deadlines while producing high quality work; ability to anticipate needs and follow through to completion

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