Executive Secretary in Lagos, Nigeria

at 1559co Consult

Industry
Public Relations and Communications
Specialization
Executive / Top Management
Minimum Qualification
HND
Required Experience
5 - 7 years
Employment Type
Full Time
Gender
Male or Female

Job Description

Primary responsibilities

    -Provide administrative and clerical support to departments or individuals.
    -Schedule meetings and arrange conference rooms.
    -Alert manager about cancelations or new meetings.
    -Manage travel and schedule.
    -Handle information requests.
    -Prepare correspondence and stuff mail into envelopes.
    -Arrange for outgoing mail and packages to be picked up.
    -Prepare statistical reports.
    -Manage spreadsheets.
    -Prepare confidential and sensitive documents.
    -Coordinates office management activities.
    -Determine matters of top priority and handle accordingly.
    -Prepare agenda for meetings.
    -Takes and transcribes dictation.
    -Helps prepare office budget.
    -Plans events and volunteer activities.
    -Maintain office procedures.
    -Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and

records.
    -Operate office equipment, such as photocopy machine and scanner.
    -Coordinate committees and task forces.
    -Relay directives, instructions and assignment to executives.
    -Receive and relay telephone messages.
    -Direct the general public to the appropriate staff member.
    -Maintain hard copy and electronic filing system.
    -Sign for UPS/Fed Ex/Airborne packages.

Specialisations:

The duties secretaries perform vary a great deal according to the size and type of organisation in which they

work. Experienced secretaries may advance to positions of higher responsibility.

Responsibilities

Responsible for supporting high-level executives and management or entire departments. Provides administrative

support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors,

routing callers, and answering questions and requests.

 

Requirements

Personal Requirements:
•    HND, B.Sc. degree or any relevant discipline
•    good command of the English language, both written and spoken
•    sound organisational and interpersonal skills
•    able to work under pressure and meet deadlines
•    able to work independently
•    aptitude for working with computers
•    neat personal appearance
•    able to act with tact and discretion.

  Apply Now

Sponsored Jobs in United Kingdom

Sponsored Jobs in United States

Ads by Careerslip