Executive Secretary in Lagos, Nigeria

at 1559co Consult

Public Relations and Communications
Executive / Top Management
Minimum Qualification
Required Experience
5 - 7 years
Employment Type
Full Time
Male or Female
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Job Description

Primary responsibilities

    -Provide administrative and clerical support to departments or individuals.
    -Schedule meetings and arrange conference rooms.
    -Alert manager about cancelations or new meetings.
    -Manage travel and schedule.
    -Handle information requests.
    -Prepare correspondence and stuff mail into envelopes.
    -Arrange for outgoing mail and packages to be picked up.
    -Prepare statistical reports.
    -Manage spreadsheets.
    -Prepare confidential and sensitive documents.
    -Coordinates office management activities.
    -Determine matters of top priority and handle accordingly.
    -Prepare agenda for meetings.
    -Takes and transcribes dictation.
    -Helps prepare office budget.
    -Plans events and volunteer activities.
    -Maintain office procedures.
    -Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and

    -Operate office equipment, such as photocopy machine and scanner.
    -Coordinate committees and task forces.
    -Relay directives, instructions and assignment to executives.
    -Receive and relay telephone messages.
    -Direct the general public to the appropriate staff member.
    -Maintain hard copy and electronic filing system.
    -Sign for UPS/Fed Ex/Airborne packages.


The duties secretaries perform vary a great deal according to the size and type of organisation in which they

work. Experienced secretaries may advance to positions of higher responsibility.


Responsible for supporting high-level executives and management or entire departments. Provides administrative

support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors,

routing callers, and answering questions and requests.



Personal Requirements:
•    HND, B.Sc. degree or any relevant discipline
•    good command of the English language, both written and spoken
•    sound organisational and interpersonal skills
•    able to work under pressure and meet deadlines
•    able to work independently
•    aptitude for working with computers
•    neat personal appearance
•    able to act with tact and discretion.

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