Please exercise due diligence when applying for this job vacancy.
-Provide administrative and clerical support to departments or individuals.
-Schedule meetings and arrange conference rooms.
-Alert manager about cancelations or new meetings.
-Manage travel and schedule.
-Handle information requests.
-Prepare correspondence and stuff mail into envelopes.
-Arrange for outgoing mail and packages to be picked up.
-Prepare statistical reports.
-Prepare confidential and sensitive documents.
-Coordinates office management activities.
-Determine matters of top priority and handle accordingly.
-Prepare agenda for meetings.
-Takes and transcribes dictation.
-Helps prepare office budget.
-Plans events and volunteer activities.
-Maintain office procedures.
-Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and
-Operate office equipment, such as photocopy machine and scanner.
-Coordinate committees and task forces.
-Relay directives, instructions and assignment to executives.
-Receive and relay telephone messages.
-Direct the general public to the appropriate staff member.
-Maintain hard copy and electronic filing system.
-Sign for UPS/Fed Ex/Airborne packages.
The duties secretaries perform vary a great deal according to the size and type of organisation in which they
work. Experienced secretaries may advance to positions of higher responsibility.
Responsible for supporting high-level executives and management or entire departments. Provides administrative
support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors,
routing callers, and answering questions and requests.
• HND, B.Sc. degree or any relevant discipline
• good command of the English language, both written and spoken
• sound organisational and interpersonal skills
• able to work under pressure and meet deadlines
• able to work independently
• aptitude for working with computers
• neat personal appearance
• able to act with tact and discretion.