Finance And Admin Assistant in Kwara, Nigeria

Information Services
Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
3 - 5 years
Employment Type
Full Time
Male or Female

Job Description

  •  Be the face of MSH to the outside, offering excellent customer care to our guests, clients and partners physically or through the electronic media.
  • Facilitate effective and efficient communication between MSH Staff, partners and clients.
  • Manage the front office/desk and provide general administrative support functions including but not limited to: faxing, copying, binding, drafting memos and letters.
  • Handle arrangements and assist in the logistics for meetings, retreats, and workshops to specific projects as will be required.
  • Assist with Procurement logistics
  • Working closely with FAO to supervise and monitor Cleaners and Security Guards including tracking attendance and performance. Ensure fire extinguishers are periodically renewed
  • Operate and monitor Generator; providing necessary information on servicing, repairs, diesel consumption and generator daily usage, etc.
  • Follow-up on servicing/maintenance of office equipment & machines in conjunction with the Field Liaison Officer including keeping maintenance logs.
  •  Ensure back-up for the server and ensure all I.T. Peripherals are working   accordingly and reporting issues to I.T. Unit in a timely manner. 


Finance: Provide following accounting and financial support to FAO:

  • Prepare payment vouchers, raising journals, writing cheques, etc. as may be instructed by the Finance and Admin Officer.
  • Properly code all transactions.
  • Processing payment of expenses, including per diem and transport to participants during activities in the field.
  • Prepare deposit slips for cash to be deposited into the bank account.
  • Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks as directed by the FAO
  • Maintain accounting and inventory files in an orderly manner.
  • Tracking and following up on outstanding advances and assure timely reconciliation.
  • Post internal requisition, credit memo form and service completion certificate into the QuickBooks.
  • Any other tasks as requested by Supervisor, Finance Manager and COMU, Director.



  • University Degree in Accounting or equivalent certification from a Business Technical School.
  • Experience as an Accountant or understanding of key aspects of accounting.
  • Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software and basic accounting software (i.e. QuickBooks).
  • Specific qualification in management of a large and busy office
  • Familiarity with the PEPFAR or interest in learning about public health issues
  • Excellent writing and communication skills
  • Ability to work independently and as part of a team
  • Strong organizational skills and ability to handle multitask
  • Ability to respond to new challenges in a flexible and thoughtful manner


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