Finance And Admin Manager in Lagos, Nigeria

at MacTay Consulting

Financial Services
Minimum Qualification
Bachelor's Degree
Required Experience
5 - 7 years
Employment Type
Full Time
Male or Female

Job Description

  • Ensure data is captured daily into the system
  • Ensure cheques and payments on all accounts/payments due are timeously prepared and submitted to GM for authorization prior to payment being actioned
  • Ensure daily transactions are properly recorded, as per SOPs' and entered into the accounting system
  • Assist with the preparation of the financial budget and once implemented, assist with the monitoring of actual versus budget performance and report monthly on variances
  • Review and suggest alterations, where required to financial policies and procedures - in conjunction with Company Auditors and GM
  • Establish and maintain cash controls and monitor cash reserves and investments on an on-going basis
  • Establish Supplier accounts where necessary, process Supplier invoices for payments and maintain the purchase order system
  • Prepare and reconcile the following;
    • Bank Statements - daily
    • Weekly Shareholder/Internal Management Reports as stipulated and required timeously
    • General Ledger
    • Monthly Income Statements, Balance Sheets and Financial Statements to meet reporting deadlines
    • Quarterly and Annual Financial Reports and Statements, also reporting on any variances with relevant notes; and assist with any and all audits
  • Maintain, monitor and update when required the computerized accounting systems - QuickBooks.
  • Maintain financial files and records - continuously updated.

Accounts Payable & Receivable:

  • Safe-guard Company Funds
  • Authorise and capture data relevant to Purchase Orders
  • Reconcile Accounts Payable weekly, prepare Journal summaries, meet payment deadlines and submit to GM for approval
  • Reconcile Accounts Receivable weekly, ensure source documents are maintained and managed accordingly and immediate follow-up with regards to securing payment is done weekly:
    • Ensure that stipulated Company Trading Terms are adhered to without exception, implement control measures where necessary and liaise directly with defaulters to secure payment within expected time-lines
  • Reconcile and report on all Petty Cash expenditure, takings/deposits, Debtors Age Analysis and Invoice versus Payments control measures weekly
  • Ensure Monthly tax Management systems are in place for timeous payment as per statutory and/or legislative requirements and that deadlines are met
  • Manage Motor Vehicle expenditure and licensing, road worthiness etc matters.

Main Activities - Employees;

  • Document and maintain all Employee files and data confidentially
  • Administer all Employee monthly payments due and finalise payment once authorised by GM
  • Administer, and ensure timeous payment of; all Employee benefit entitlements
    • Report on all benefit entitlement payments monthly:
  • Maintain and verify annual leave records
  • Calculate and action any deductions required with regards to Employees
  • Submit all Employee statutory and/or legislative remittances for approval timeously and action payment thereafter and within required time-lines.

Main Activities - Office Management:

  • Manage and ensure all direct-line reports are effectively functional within their job portfolios, regularly assess performance and implement corrective action where necessary
  • Order and maintain record of all office supplies required
  • Maintain, manage and update Asset Register as and when required
  • Maintain and monitor insurance coverage (all assets) requirements and timeous applications for statutory and/or legislative permits/licences as may be required
  • Ensure Office/Warehouse environment is maintained according to Health & Safety requirements.


  • Direct line of initial contact for all Banking, Tax Office, Tax Consultant, Auditor and Company Secretary relationships
  • Overall management responsibility for Inventory
    • Manage and oversee the Receiving function applicable to receiving of all and any goods, agree and sign-off documentation accordingly
    • Report and process relevant documentation with regards to any short or excess stocks received
    • Oversee Warehouse Supervisor with regards to weekly, monthly, quarterly and annual stock staking and variance management
    • Co-signatory to Stock Reports and responsible for rectifying variances once reconciled and authorised by GM
    • Assist with stock-takes as and when required
  • Manage Company Drivers, Vehicle Maintenance and associated matters
  • Manage Warehouse Supervisor and Customer Services Staff and their functionality
  • Provide accounting policy orientation to new Staff and regularly assess knowledge and ability of existing Staff in this regard - monitor actions and rectify where necessary
  • Monitor work-flow and work-load situation within the Office/Warehouse environment on a regular basis and propose changes for consideration to GM as and when required.


Experience and Knowledge (Minimum):

  • 5 -7 years direct work experience in a similar capacity in the same or similar industries.
  • 3 - 5 years strategic Leadership - ability to lead with regards to proposals/recommendations and Staff.
  • 5+ years business acumen and good understanding of business processes, functions and reporting systems

Skills and Personal Attributes:

  • Strong work ethic, good time-management
  • Energetic and passionate about their chosen career
  • Enthusiastic individual willing to take on extra responsibility and immerse themselves in the job
  • Time-line and outcomes driven
  • Team player
  • Self-starter
  • Ability to contribute to setting and managing budgets
  • Highly effective in building and maintaining external and internal relationships
  • Superior Critical Thinking and Problem Solving skills - resourceful at achieving objectives/ results despite obstacles.
  • Able to sort through complex data to identify the core issues and develop a plan of action to resolve them.
  • Strong communication and influence skills - clear, concise, and persuasive in style.
  • Energized by an entrepreneurial environment - not afraid to do things themselves to get things done. Comfortable making decisions with limited information and resources. Self reliant/proactive and has a pioneering spirit. Takes initiative and follows-through on commitments to achieve results.
  • Analytical skills - ability to convert data and basic information into insights and actionable plans.
  • Ability to think creatively and innovatively
  • Professional judgment and discretion that comes from years of experience in the field
  • Analytical skills to forecast and identify trends and challenges - financial
  • Excellent written and presentation skills
  • Ability to remain calm and focused under pressure
  • Flexibility to work in a changing, fast-paced environment
  • Ability to think in terms of business outcomes / results
  • Ability to plan, prioritize, coordinate and manage multiple, and often conflicting initiatives
  • Ability to communicate effectively with all levels of the organization and external stakeholders
  • High accuracy levels and strong attention to detail.
  • Strong communication skills for engaging at a senior level.
  • Ability to meet tight deadlines.
  • Able to work individually and as part of a team
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