Finance And Administration Manager (Maternity Cover) in Abuja, Nigeria

at Propcom Mai-karfi

Industry
NGO
Specialization
Financial Services
Minimum Qualification
Bachelor's Degree
Required Experience
1 - 3 years
Employment Type
Full Time
Gender
Male or Female

Job Description

Financial Management:

• Monitor expenditures against programme budget

• Track monthly expenditures against forecast and work plan budgets making adjustments as required by conducting bi-monthly programme-wide activity review and reviewing fund requests accordingly.

• Prepare monthly financial reports and quarterly budgets for the programme management unit (GRM Nigeria Office)

• Work with the programme management office to review and verify monthly invoices to DFID.

• Ensure and weekly monthly accounts are complete and accurate

• Work closely with Team Leader and Director on resource management, conducting relevant analysis to provide information for resource decisions

• Oversee all project accounts through the effective management of the Finance Officer

• Ensure all accounting and reconciliatory functions of the programme are aptly executed ensuring a clear audit trail according to GRM and DFID approved guidelines through effective supervision of the programme Cash Officer and the Finance Manager

• Ensure the appropriate use of programme codings and the up to date documentation and reconciliation of all programme expenditure and PVs.

• Manage staff payroll as well as monthly deductions and remittances.

• Manage all programme banking requirements ensuring that clear audit trails are left of all transactions.

Contracts and Grants Management

• Facilitate the evaluation of tenders and contract negotiations with service providers including all provisions for rent

• Review and finalise TORs and related documents for all tenders

• Ensure the existence and implementation of clear programme contracting guide lines

• Ensure all approved contracts and grants are in line with set programme contacting and grant management guidelines.

• Oversee the implementation of facilitation fund (FF) and grant fund (GF)

• Liaise with the Intervention Managers on the monitoring of performance and timely submission of deliverables as agreed by contract and grant terms of agreements

• Ensure the existence and utilization of effective contracts and grants tracking and management systems

General Operations

• Oversee the consistent smooth running of office facilities at all times by supervising the effective management of the Operations and Finance team.

• Coordinate all programme HR and personnel matters and actions through the programme Personnel Manager

• Oversee all IT, security and logistics requirements of the programme in accordance with set programme guidelines as well as DFID and GRM guidelines.

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