Invoice Processing Administrator LK01 in Dubayy [Dubai], United Arab Emirates

at Seadrill

Industry
Oil & Gas / Mining
Specialization
Engineering
Minimum Qualification
Bachelor's Degree
Required Experience
3 - 5 years
Employment Type
Full Time
Gender
Male or Female
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Job Description

The general purpose of this role is to ensure that all invoices are processed according to the company approved procedures. 

Seadrill’s expanding range of abilities is apparent by its rapidly increasing portfolio and the company is looking to deliver its progressive vision more intensely than ever before. 

Responsibilities

· Open & Manage daily invoices submitted via mail within the invoice processing department 

· Download invoices sent via email for scanning and supplier acknowledgement of receipt 

· Review all invoices for appropriate information and correct back-up documentation in readiness for scanning 

· Respond and allocate outstanding invoices with objections 

· Follow up on outstanding invoices awaiting clearance with assigned departments and approvers 

· Reconciles open statements submitted by suppliers 

· Maintains historical records by filing documents 

· Protects organization's value by keeping information confidential 

· Updates job knowledge by participating in educational opportunities 

· Respond to all vendor inquiries 

· Reconcile vendor statements, research and correct discrepancies 

· Maintain files, documentation and records thoroughly and accurately, in accordance with company policy and accepted practices 

Requirements

Education: 

Must be a graduate, formal education in supply chain is an advantage 

Experience: 

3 to 5 years prior experience of handling Office administration or Invoice processing or a similar role in a department of a multi national organization (Experience working in multination oil & gas will be great advantage) 

Skills: 

¨ Opening Mail, scanning & Tracking invoices , Attention to Detail, Thoroughness, Organization, Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills 

¨ Must have strong work ethics 

¨ Detail oriented, professional attitude, reliable 

¨ Proficient in Excel and Word, Oracle & Eyeshare experience is an added advantage 

¨ Possess strong organizational and time management skills 

¨ Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills 

¨ Excellent English communication skills 

¨ Excellent Negotiation Skills. 

¨ Ability to interact with employees and vendors in a professional manner 

¨ Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness 

Knowledge:

¨ Knowledge of FCPA, SOX & UK Bribery act 

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