OFFICE ADMINISTRATION MANAGER in United States

at a Confidential Company

Industry
Consulting
Specialization
Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
5 - 7 years
Employment Type
Full Time
Gender
Male or Female

Job Description

JOB DESCRIPTION-

Reporting to the Directors, the office manager will be responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency

KEY AREAS OF RESPONSIBILITY:
•Ensure security and confidentiality of data.
•Managing filing systems;
•Developing and implementing new administrative systems, such as record management;
•Design and implement office policies and procedures and ensure office policies and procedures are being adhered to.
•Handling sales enquiries
•Supervise office staff
•Monitor and record long distance phone calls
•Prepare time sheets
•Control correspondences
•Review and approve supply requisitions
•implementing and promoting equality and diversity policy;
•writing reports for senior management and delivering presentations;
•Coordinating installation of tracking devices to above clients.
•Scheduling of installation tasks to all technicians.
•Manage the control room personnel to ensure Installation done, Relevant Documents, login credentials and customer advised.
•Coordinating Front Office to ensure dispatch of customer documents are done on time
•Ensuring all Employees hand in their daily, weekly, and monthly reports.
•Preparing Installations Summary reports.
•Coordinating customer complains feedback& solution delivery.
•Ensuring customers are offered the service as promised i.e. login cards, sales agreement customer training etc.
•Issuing monthly Performance reports.


JOB SPECIFICATIONS

•Highly IT literate
•Relevant education
•More than 4 years experience as office administrative manager
•Excellent Communication Skills both verbal and written.
•Good analytical skills and the ability to impart detailed data to others
•Interpersonal skills to build and maintain relationships with other staff at all levels
•Methodical, systematic approach with a good eye for detail
•Ability to deliver by planning work and setting targets for the achievement of objectives
•Ability to think strategically
•Self motivated
•Creative thinker
•Innovative
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