OFFICE SECRETARIES in Lagos, Nigeria

at Padex Logistics

Industry
Manufacturing / Production
Specialization
Manufacturing / Production
Minimum Qualification
OND
Required Experience
Entry Level
Employment Type
Full Time
Gender
Male or Female

Job Description

  • devising and maintaining office systems;
  • booking rooms and conference facilities;
  • using content management systems to maintain and update websites and internal databases;
  • managing and maintaining budgets, as well as invoicing;
  • liaising with staff in other departments and with external contacts;
  • ordering and maintaining stationery and equipment;
  • sorting and distributing incoming post and organising and sending outgoing post;
  • arranging travel and accommodation for staff or customers and other external contacts;
  • liaising with colleagues and external contacts to book travel and accommodation;
  • organising and storing paperwork, documents and computer-based information;
  • photocopying and printing various documents, sometimes on behalf of other colleagues;
  • recruiting, training and supervising junior staff and delegating work as required;
  • manipulating statistical data;
  • arranging in-house and external events.

Responsibilities

Common tasks include:

  • word processing;
  • audio and copy typing;
  • letter writing;
  • dealing with telephone and email enquiries;
  • creating and maintaining filing systems;
  • scheduling and attending meetings, creating agendas and taking minutes - shorthand may be required;
  • keeping diaries and arranging appointments;
  • organising travel for staff.

Requirements

OND/HND/BSC

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