OFFICE SECRETARY in Lagos, Nigeria

at TOPCROWN INT. SERVICES

Industry
Architecture & Planning
Specialization
Architecture & Planning
Minimum Qualification
OND
Required Experience
Entry Level
Employment Type
Full Time
Gender
Male or Female

Job Description

Secretaries play a supportive role in organisations where they are employed to undertake a variety of administrative and clerical tasks. A number of private colleges offer specialised secretarial courses for graduates. Secretaries help to keep an organisation running smoothly.

Responsibilities

  • using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
  • devising and maintaining office systems;
  • booking rooms and conference facilities;
  • using content management systems to maintain and update websites and internal databases;
  • managing and maintaining budgets, as well as invoicing;
  • liaising with staff in other departments and with external contacts;
  • ordering and maintaining stationery and equipment;
  • sorting and distributing incoming post and organising and sending outgoing post;
  • arranging travel and accommodation for staff or customers and other external contacts;
  • liaising with colleagues and external contacts to book travel and accommodation;
  • organising and storing paperwork, documents and computer-based information;
  • photocopying and printing various documents, sometimes on behalf of other colleagues;
  • recruiting, training and supervising junior staff and delegating work as required;
  • manipulating statistical data;
  • arranging in-house and external events.
 

Requirements

NCE/OND/HND/BSC

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