To filter incoming mail: sorting, redirecting and taking action as appropriate
To prepare letters, schedules, proposals and presentations to high standards and without errors.
Liaise with Vendors or Business Counterparts representing me or my Organisations; negotiating, discussing and planning.
Handling of financial resources and will be expected to be able to make sound decisions and exhibit sound judgement.
Ensure busy diary commitments, papers and travel arrangements are managed effectively, including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place
Handle and coordinate personal and family logistics, operations and schedules.
SKILLS AND COMPETENCIES
Planning and Organisation
Ability to prioritise administrative duties, organise and work for self and MD in an environment with multiple and conflicting demands
Ability to complete work within set times
Integrity and maintaining confidentiality
Able to maintain confidentiality of all organisation and personal information
Possess and follow professional standards and principles within the workplace at all times
Quality of work and attention to detail
Performs work at a high level of competence, demonstrating sound grammatical skills and a strong attention to detail
Flexible and mature approach with ability to work unsupervised
High-level knowledge of MS Outlook Word, Excel & PowerPoint
Fast and accurate keyboard skills
Effective verbal communication skills
Prepares a variety of written communication, including emails, letters, request and formal correspondence.
Client Relationship Skills
Able to establish strong working relationships with internal and external stakeholders
Able to remain effective when faced with changing tasks, responsibilities or people
Ability to work as part of a team, but can also work autonomously and proactively, displaying initiative and problem-solving skills
University Degree (a foreign degree will be an added advantage)
Masters Degree will be an added advantage
Membership of Professional Organization will be an added advantage.
Minimum of 4 years experience in a medium sized organisation