Personal Assistant To The Chairman in Lagos, Nigeria

at Fosad Consulting Ltd

Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
3 - 5 years
Employment Type
Full Time
Male or Female
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Job Description

This position is responsible for managing administrative duties for the Chairman of the Board as well as handling sensitive assignments that include highly confidential information. Provide critical information connection between the Chairman and internal and external customers to result in high quality and timely delivery of service.

Diary management and administration

  • Manage diary; understanding the importance of key meetings, building flexibility into the diary and anticipating needs
  • To organise external visits, meetings and speaking engagements and coordinate briefing and material, and make travel and accommodation arrangements to ensure budget and time management pressures are met.
  • Prepare letters, reports and other documents
  • Screen incoming telephone calls; direct them appropriately
  • Review incoming correspondence, distribute and respond accordingly. Follow up where necessary 
  • Manage and organise administration 
  • Prepare documentation such as agendas and figures for meetings/ presentations and co-ordinate any project work
  • Ensure correct briefing notes or papers for meetings
  • Note take in meetings as and when required
  • Create and maintain filling systems
  • Make and coordinate travel arrangements in line with Company policy
  • Ensure stationery supplies are maintained
  • Provide support for all other administrative tasks as directed
  • Maintain the organisational charts for areas of responsibility
  • Process expenses within Company guidelines / timeframes for the Chairman’s office
  • Attending to meetings in place of the Chairman if necessary
  • Remember deadlines and prompt where necessary
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