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Personal assistants (PAs) work closely with senior members of staff (usually senior managers or directors) helping them to manage their workload, organise their day and free up their time by providing administrative support, usually on a one-to-one basis. PAs normally have an in-depth knowledge of the organisation and perform a variety of tasks depending on the employing organisation.
Personal assistants support the work of managers and company directors for whom they are employed to undertake a variety of administrative, clerical and managerial tasks.
Personal assistants often act as the manager's first point of contact.
Typical responsibilities of the job include:
- answering telephone calls
- maintaining diaries
- arranging appointments
- taking messages
- typing/word processing
- organising meetings
- using a variety of software packages
- booking transport and accommodation
- managing databases
- implementing and maintaining procedures/administrative systems
- liaising with staff, suppliers and clients
- preparing letters, presentations and reports
The work offers excellent scope for promotion into senior PA/administrative positions.
Interested candidates must have a minimum of HND in or any related field, professional qualification will be an added advantage.