Personal Assistant in Lagos, Nigeria

at Reebok Consult

Investment Management
Investment Management
Minimum Qualification
Required Experience
1 - 3 years
Employment Type
Full Time
Male or Female

Job Description

•    Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

•    Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.

•    Communicates directly, and on behalf of the CEO.

•    Researches, prioritizes, and follows up on incoming issues and concerns addressed to the MD/CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

•    Provides a bridge for smooth communication between the MD/CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

•    Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

•    Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the MD/CEO, some of which may have organizational impact.

•    Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.

•    Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

•    Assists board members with travel arrangements, lodging, and meal planning as needed

•    Maintains discretion and confidentiality in relationships with all board members


•    Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format

•    Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings

•    Ensures that the MD/CEO’s bio is kept updated and responds to requests for materials regarding the President and the organization in general

•    Edits and completes first drafts for written communications to external stake holders  


•    Bachelor's degree required

•    Strong clerical and social skills

•    Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

•    Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors

•    Expert level written and verbal communication skills

•    Demonstrated proactive approaches to problem-solving with strong decision-making capability

•    Emotional maturity

•    Highly resourceful team-player, with the ability to also be extremely effective independently

•    Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

•    Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

•    Forward looking thinker, who actively seeks opportunities and proposes solutions Education and Experience Requirements

•    Experience and interest in internal and external communications, partnership development.

•    Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

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