Personal Assistants/Secretaries in United States
Job Vacancy at a Confidential Company
- Industry
- Engineering / Technology
- Specialization
- Administration & Office Support
- Minimum Qualification
- Bachelor's Degree
- Required Experience
- 3 - 5 years
- Employment Type
- Full Time
- Gender
- Male or Female
Job Description
Job Summary:
Incumbents would work closely with senior members of staff (usually senior managers or directors) helping them to manage their workload, organise their day and free up their time by providing administrative support, usually on a one-to-one basis. Incumbents must have an in-depth knowledge of the Department they would be put in and perform a variety of tasks depending on the various Departments.
Duties and Responsibilities:
* Take instructions provided by manager and complete required tasks.
* Screen and handle telephone calls and manage inquiries.
* Manage posts, emails and faxes, issuing responses where possible.
* Act as a main point of contact.
* Organize diaries and book appointments.
* Assist with meetings and arrange logistics, such as travel and accommodation.
* Undertake research and produce documents for meetings.
* Take minutes at meeting where required
Produce letters, and if necessary, report on behalf of your manager.
* Oversee office procedures.
* Perform other administrative and adhoc duties, such as filing and photocopying.
* Manage personal diaries and undertake other non-work related errands.
Qualifications/Experience:
Bsc/HND in Secretarial Studies, Social Studies, Arts & Humanities, Business Administration and or Law
* Minimum of 3-5 years of experience.
* Computer literacy with proficiency in Microsoft Office Packages.
* Strong Administrative and Secretarial skills.
Incumbents would work closely with senior members of staff (usually senior managers or directors) helping them to manage their workload, organise their day and free up their time by providing administrative support, usually on a one-to-one basis. Incumbents must have an in-depth knowledge of the Department they would be put in and perform a variety of tasks depending on the various Departments.
Duties and Responsibilities:
* Take instructions provided by manager and complete required tasks.
* Screen and handle telephone calls and manage inquiries.
* Manage posts, emails and faxes, issuing responses where possible.
* Act as a main point of contact.
* Organize diaries and book appointments.
* Assist with meetings and arrange logistics, such as travel and accommodation.
* Undertake research and produce documents for meetings.
* Take minutes at meeting where required
Produce letters, and if necessary, report on behalf of your manager.
* Oversee office procedures.
* Perform other administrative and adhoc duties, such as filing and photocopying.
* Manage personal diaries and undertake other non-work related errands.
Qualifications/Experience:
Bsc/HND in Secretarial Studies, Social Studies, Arts & Humanities, Business Administration and or Law
* Minimum of 3-5 years of experience.
* Computer literacy with proficiency in Microsoft Office Packages.
* Strong Administrative and Secretarial skills.
