Procurement Officer in United States

at a Confidential Company

Engineering / Technology
Real Estate / Property
Minimum Qualification
Bachelor's Degree
Required Experience
5 - 7 years
Employment Type
Full Time
Male or Female
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Job Description

Job Summary:

Performs work, including but not limited to overseeing the preparing and processing of purchase orders in construction project procurement; teaming with the relevant departments and performing record maintenance.

Duties and Responsibilities:

* Reviews purchase orders to ensure compliance with Company statutes and Board policy;

* Provides guidance to the maintenance department in purchase order placement; refers to the state division of purchase and contract when money thresholds are met;

* Coordinates Proposals initiated from each state division of purchase and contracts; monitors purchase orders for multiple purchases and proposes grouped purchases to reduce cost;

* Tracks vendors regarding availability of minority products and services, system purchasing and state reporting quarterly; and works well as a team with other Procurement Officers to ensure timely encumbering and processing of purchase orders.

* Supports construction project procurement by preparing requests for proposals and bid documentation, conducts bid openings, and implement bid awards.

* Develops and maintains purchasing records; maintains vehicle
records system-wide; maintains personal property disposal records; keeps records of minority vendors; and archives policy regarding the disposal and retention of records.

Skills and Specifications:

* Knowledge of both standard and innovative procurement procedures and practices;

* Knowledge and adherence to the Company's procurement policies

* Knowledge of encumbrance accounting and the type of software that supports it

* Knowledge of preparing bid documents for construction projects

* Coordinating skills for working with vendors to adjust bid schedules to permit adequate vendor response time

* Administrative skills to interpret procurement policies and procedures

* Analytical skills to implement and coordinate purchases for volume discounts and to evaluate lease versus buy decisions

* Communication skills to communicate with other Management Team, vendors, and potential Clients.

* Leadership skills to encourage procurement responsibilities for all level of staff; to refrain from status quo purchasing

* Planning skills to forecast technology changes and to implement the changes within available funding

* Mathematical skills to maintain records of money spent over various periods and to negotiate prices and discounts with vendors.

* Software/Microsoft Word processing skills for written communications, tracking numbers via tables, lists, Excel spreadsheets, and being generally Computer Saavy.

Education and Experience:

* HND or Bachelors Degree

* At least three (3) years experience as a buyer/contracting officer in a public or private organization involving both services and materials purchasing.
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