The PMII Emergency Coordinator will be responsible for managing emergency response programming activities in food security, WASH, nutrition, shelter, psycho-social support, livelihoods, NFI distributions, and other potential activities such as cash-for-work. He/she will provide technical and management support to the program team and partners, in addition to ad-hoc technical consultants. Strengthening the technical and management capacity of emergency program staff and partner organizations will also be an important part of this role. The PM will help to ensure consistency, quality, efficiency, and accountability of emergency activities implemented. He/she will also ensure strong coordination with other actors and CRS’ active participation in multiple coordination forums and working groups. In addition, the PMII Emergency Coordinator- Borno will help grow our emergency portfolio, and will work in collaboration with colleagues to identify opportunities and submit proposals.
Project Design, Proposal Development and Program Management:
- Lead and manage emergency programming in Borno in close collaboration with the Emergency Program Director and country team.
- Keep abreast of emergency needs and mobilize support and resources.
- Adjust strategies for recovery and rehabilitation programming as needed.
- Contribute to preparing concept notes and grant proposals for submission to major donors. This will include working closely with program staff, resource agencies, partners and communities to do project design, including participatory needs assessments and gap analyses, development of results frameworks, selection of the most appropriate response options, etc. and proposal writing, using CRS guidance documents including ProPack I, TAG, and EFOM.
- Ensure program quality through ensuring adherence to relevant standards and guidelines (Sphere, CRS Protection Policy, Monitoring, Evaluation, Accountability and Learning in Emergencies, and CRS MEAL policies and procedures), ensuring that a comprehensive M&E system is set up during project start-up, frequent field visits, organizing and facilitating regular (weekly, monthly or quarterly) monitoring and reflection meetings to review project progress, and assessing and strengthening partner capacity and contributing to an overall emergency response strategy..
- Closely manage emergency program budgets and ensure spending is consistent with resources available. With the finance department’s assistance, ensure budget holders are trained on budget management and meet budgetary cycle deadlines.
- Prepare or assist staff to prepare regular program and financial reports for CRS donors and partners as required.
- Assess and strengthen field office and partner capacity in needs assessment, program planning and monitoring.
- With Administration and Finance departments, ensure program compliance with all CRS and donor administrative and financial requirements.
- Develop and maintain strong collaboration with CRS technical experts in multiple sectors, including Food Security, WASH, Nutrition, etc.
- Identify emergency capacity building needs for staff and partners involved in the response. Take the lead on coordinating any formal or informal emergency training events organized by CRS for staff and partners.
- Support Program Managers/Officers and M&E staff to develop, effectively implement and improve, as needed, the M&E systems across all projects.
- Promote the appropriate use of information and communication technology for development or emergency programming.
- Promote regular project reviews and other learning events.
- Lead any effort to document best practices and lessons learned from the response.
- Prepare regular updates on emergency program activities for SitReps.
- Work with program staff to promote CRS partnership principles and strengthen partnerships.
- Supervise approximately 20 staff members to support the response.
- Support staff through close attention to staff care, mentoring, and development and monitoring of CRS Performance Plans through coaching sessions and appraisals as per CRS policy.
- Promote appropriate staff behavior in the field and a Do No Harm approach for a better understanding of local communities and the local working environment.
- Ensure to integrate security management into program activities with a particular attention to the strategy of acceptance and compliance of staff with security procedures
Representation: 1. In collaboration with the Emergency Program Director, maintain contact with donor agencies, the UN cluster system, and other NGOs to ensure that interventions are coordinated with those of other agencies, and meet local requirements.
- Ensure active participation in coordination forums, including the UN sectoral clusters.
- In collaboration with the Emergency Program Director, represent CRS and share information regularly with local authorities, local partners, the UN, other NGOs and other appropriate networks.
- Identify/negotiate funding opportunities and pursue strategic partnerships for ongoing emergency activities.