Program Support Officer in Abuja, Nigeria

at Dangote Group

Manufacturing / Production
Information Technology
Minimum Qualification
Bachelor's Degree
Required Experience
3 - 5 years
Employment Type
Full Time
Male or Female

Job Description

1.) Operational Support:

Liaise with Admin Manager (Abuja) and Office Manager (Lagos) to ensure adequate logistic, financial and administrative support to Health and Nutrition team
Organize and support meetings of H&N staff both within and outside the office
Ensure the Abuja sub-office of the Foundation runs smoothly: attend to day-to-day challenges and document issues accordingly
Ensure availability of office needs including furniture, stationery, equipment, and infrastructure (power, water, internet etc.)
Receive and document internal and external guests that visit the Abuja sub-office
Manage the Abuja sub-office petty cash flow and ensure proper documentation of expenditure
Coordinate and support staff movements including leaves, field/HQ trips, and meetings/appointments
Work with office manager (Lagos) to arrange international travel logistics for staff where applicable
Maintain an inventory of all Dangote Foundation equipment in Abuja
2.) Grants Management and Compliance:

Support the process of identification and engagement of implementing partners for health and nutrition programs
Support the whole range of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures
Communicate Dangote Foundation grants policies and procedures to partners and organize trainings where necessary
Review partner liquidations and financial reports before onward transmission to the finance team in Lagos. Identify compliance issues and carry out appropriate actions as detailed in the Foundation grants manual
Carry out periodic checks to ensure partners comply with agreements and MOUs, and document any variances
Maintain grants files and ensure they are up-to-date
Support internal and external audits
3.) Communications and Documentation:

Maintain records of all health and nutrition program activities – both hard and soft copies
Document all meetings and share reports accordingly
Document case studies and success stories of program activities: visit field visits, interact with beneficiaries and get firsthand information and pictures
Work with Program Officer to follow up and document requests for medical assistance
Work with MEAL Adviser to ensure an effective information management system for program activities
Ensure all team members prepare and submit trip reports following every trip out of Abuja
Manage all letters and other communication to and from the Abuja sub-office including those relating to NGOs and government partners
4.) Other tasks:

Support program activities including meetings and trainings
Coordinate and host meetings with partner staff
Carry out any other task as assigned by supervisor

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