Performs day to day administrative functions for the project team. Prepares and files confidential document as instructed by the Project Manager.Main Tasks
Scans, files, and input all documentation into SAP, Sharepoint and paper filing systems as required by procedure.
Ensures via auditing with QA engineer that all departments are adhering to the company document control policy.
Receives Electronic Service/Work order packs from Planners, prints and assembles books for turnover to Workshop supervisor.
Manages the FMC Sharepoint sites, which entails managing, maintance, granting user access and general upkeep of the site.
Maintains records and ensures their current revision status, prepares various forms using applicable standard format and procedures, verifies information and resolves document problems.
Handles confidential or sensitive information or issues as may be made available by appropriate personnel.
Upload all daily reports from the Rig into the appropriate SharePoint page
Liaise with the QA Engr. in maintaining the Master list of Procedures and any other duty as may be assigned by the QA Engr.
Maintains spreadsheets of scanned and uploaded work packs. Regularly develops original spreadsheets, databases and reports. Suggests improvements to increase efficiency and improve communication of departmental documentation handling.
Assists department staff in developing and preparing, metrics used to measure their performance in their job function.
Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents both on SAP, Sharepoint and hard drives.
Keeps abreast of latest trends and technology related to administrative functions. Identifies and suggests ways to improve the efficiency and effectiveness of the department.
Performs project document control activities such as transmittal of documentation, change notifications, engineering technical routing, and revision processing
Enters data into manual and or electronic document management systems. Ensuring data integrity by verifying input and maintaining data in accordance with both FMC internal and customer requirements.
Coordinates receipt , process, control, distribute and maintain project related documentation