Project Administration Specialist in Oyo, Nigeria

at IITA Ibadan

Minimum Qualification
Required Experience
7 - 10 years
Employment Type
Male or Female

Job Description

The Project Administration Specialist is expected to work closely with principal investigators of various projects, and under the guidance of IITA’s lead Plant Pathologist in conducting and monitoring activities of various research projects.

He/She will report to IITA’s lead Plant Pathologist and through him to the IITA Director of West Africa Programs.


Research Project Planning and Management

Develop and maintain plans to support research projects including task analyses, schedules, and resources needed

Establish and maintain cost, schedule, and technical performance standards for projects and proposals

Ensure activities are completed on time, within budget, and meet quality assurance standards

Develop and implement plans for evaluating project progress.

Coordinate group-writing processes and deadlines.

Research Reporting Requirements

Monitor project adherence to the funding requirements

Communicate status of funded activities to the principal investigators and research team.

Maintain positive relationships with all internal and external stakeholders.

Track expenditures and report on the status of the budget.

Write financial and project progress reports as required by funder.

Collaborate with PIs and project leads to develop, write, and submit annual progress and summative project reports

Organize People and Resources

Plan for resources needed to support project and proposal implementation

Provide leadership for support team members, use participative management and/or consensus decision making as appropriate

Conduct periodic evaluation of project procedures and assess resource allocation

Schedule and conduct project meetings as needed     

Participate in strategic planning for project staffing


Establish and maintain project management information system

Assist in writing public awareness materials, including social media

Keep aflasafe website up-to-date and initiate a mechanism of regular updates of project activities for communicating to relevant stakeholders

Keep principal investigators informed of the status of the projects

Collaborate with principal investigators to develop, write, and submit proposals to a variety of funding sources with different requirements.

Collaborate with principal investigators on the development of the research project budget and authorize allocations to various budget centers within each cost centers


M.A/M.Sc Degree in Management, International Development Studies, Biological Sciences, Environmental Sciences, Natural Resources Management, Social Sciences and Natural Science or related qualification from a recognized University;

Project management qualification, ideally Prince 2 Practitioner level or APMP Level 7 with Microsoft Project. Having portfolio or Program management experience is an advantage.

Specialization in the area of programming and coordination is an advantage.

At least 7 years of professional experience in managing large-scale projects with a strong programming approach in an international research/development organization

Extensive international experience in working with governments, multilateral and bilateral development agencies and civil society organizations;

Core Competencies

Experience with budget preparation and monitoring, project activity monitoring

Demonstrated project management skills

Ability to meet tight deadlines for various activities

Ability to prioritize work and handle multiple tasks; keen attention to detail

Ability to communicate complex research results in a concise and engaging fashion

Excellent spoken and written communication skills in English

Ability to work independently in a multi-disciplinary, multi-institutional, and multi-cultural environment

Excellent interpersonal skills

Conversant in social networking tools


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