Project Administrative Assistant in United States

at a Confidential Company

Engineering / Technology
Project Management
Minimum Qualification
Required Experience
3 - 5 years
Employment Type
Full Time
Male or Female
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Job Description

Job Summary:

Responsible for documentation and administrative support to the Project
Manager and assigned Project Execution Team as directed by Director and Project Management.

Duties and Responsibilities:

The Project Administrative Assistant shall be responsible for, but not limited
to, the following:

* Setup and maintain job files in accordance with Company work instructions and applicable project instructions.

* Prepare correspondence, presentations and/or reports as required.

* Follow-up on correspondence and outstanding requests for resolution.

* Coordinate for Project Team, Client and/or Vendor meetings.

* Responsible for the setup and cleanup of meeting facilities utilized by Project Manager and/or Project Team.

* Provide phone coverage for Project Manager, identified team members and switchboard duties as required.

* Facilitate document issue process.

* Assist Project Manager and Project Team with document distribution, scanning, copying, etc.

* Forward to appropriate engineer for review.

* Receive certified drawing approval from appropriate engineer, issues certified drawing, and scans into Company and specific document management system.

* Assemble data books or operating manuals as necessary.

Education and Experience Required:

* A Diploma or equivalent certificate.

* Minimum 3 years administrative office support experience.

* Engineering industry experience preferred.


* An HND or Bachelors Degree in a related field.

Skills Required:

* Effective computer skills; Microsoft Office Software and other Company and discipline specific software applications such as Autocad e.t.c.

* Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.

* Effective analytical and problem-solving skills.

* Ability to multi task effectively
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