Project Director in Abuja, Nigeria

at Fhi360

Project Management
Minimum Qualification
Master's Degree
Required Experience
1 - 3 years
Employment Type
Full Time
Male or Female
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Job Description

Job Summary

To perform the daily procurement activities in an efficient way to guarantee getting the quality materials/services in proper time with competitive prices.
Principal Functions
    Receive the end users purchase requests through the category manager
    Check the requests to make sure it contains all required details; drawings, specifications, short list bidders, etc.
    Prepare the RFX document
    Check if the short list bidders are registered in Etisalat
    Float the RFX
    Communicate the clarifications requests between the end user and the vendor
    Receive the offers from the vendors
    Communicate with the stakeholders to form a bid committee (when it is applicable)
    Documents the received bids
    Participate in bids evaluation process
    Invite the vendors for negotiations
    Participate in negotiations sessions together with the category manager
    Prepare the bids evaluation report and get the signature of the bid committee
    Get the CEO approval on the bid evaluation report after getting the approval of procurement director
    Upload the final offer in the ERP
    Prepare the quotations summary sheet and send it to end user department for evaluation (if amount of purchases below N45M)
    Get the procurement director signature on the summary sheet
    Upload the final prices into the ERP
    Follow up with budget and the end user to make sure that the PR is finally approved
    Follow with the procurement QA to print the PO
    Initiate the PO and get the initial of category manager and approval of Procurement director
    Answer the pre audit questions ( if any)
    Follow with the procurement QA to make sure that the PO was sent to the vendors
    Follow with the vendors for delivery
    Follow with end user if there is any complaints
    Monitor the exact delivery time to calculate and report the penalties (if it is applicable) to finance department
    Follow with the end user and legal to finalize the contracts (if applicable)
    Prepare the flash and savings report
    Prepare any reports requested by the category manager or Director, Procurement& Contract Management.

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