Welcomes visitors to the office, assists them in making appointments, assures their comfort and directs them to the proper staff or service
Maintains a calendar of staff location and appointments as needed.
Answers telephones; screens calls, forwards calls and /or records and forwards messages accurately
Receives, sorts and distributes mail within the office; files correspondence and other materials as required.
Types forms, form letters and other documents as required at acceptable levels of speed and accuracy; collates and photocopies materials as necessary
Maintains necessary files; sorts, files and retrieves documents and records as necessary.
Maintains client confidentiality in conformance with company confidentiality policy
Other duties as assigned.
Candidates must posses:
Accurate record and time keeping skills
Possession of strong organizational skills and work ethics.
Excellent verbal and written communication skills.
Possess exceptional interpersonal communication skills.
Good in Basic MS-Office & Internet searching, surfing
Must be a graduate, B.Sc/HND with two year of experience for Receptionist; additionally, one to three years experience for Secretary/Receptionist.