Records Officer in Adamawa, Nigeria

Human Resources
Minimum Qualification
Bachelor's Degree
Required Experience
3 - 5 years
Employment Type
Full Time
Male or Female

Job Description

  • Notices of commendation, warning or discipline
  • Performance evaluations and reviews
  • Changes in employee qualifications and trends in employee trainings
  • Changes in job title, job description, job classification or supervisor


The position shall report directly to the Coordinator of Employee Data Management




  • Responsible for maintaining a personnel record for each employee
  • Ensures that each individual has a complete personnel record
  • Facilitates personnel records to be kept in a secured, locked area
  • Coordinates the processes that current staff members may review their personnel record by making an appointment with Human Resources Director.
  • Maintains confidentiality of employment records and sorting outdated records. Updates employees’ records and keeping daily records of employees.
  • Records employee data and monitors departmental changes of staff for record updates.
  • Plans record filing systems by creating hard-copy and electronic folders; files and retrieves information in accordance with departmental records management procedures.
  • Manages the location and storage of records; conducts records audit; and organizes the disposal of records in accordance with their retention schedule.
  • Enters the following documents as part of an employee’s personnel record:
    • Cooperates with the payroll department to ensure that both expatriates and national employees’ needs are satisfactorily met.
    • Develops and recommends file operating policy and procedural improvements.
      • Provide advice, assistance and follow-up on the University policy, procedures and documentations.
      • Ensures that access to information and records is controlled at all times in accordance to departmental policies.
      • Processes all types of visas and immigration services for employees
      • Assist in coordinating the internal work flow systems and procedures within the HR Department.
        • Provides strategic and administrative advice and support to HR Officers as needed.
        • Undertake such other duties as may be assigned from time to time


  • signed and dated offer letter,- wage or salary information,- notices of commendation, warning or discipline,- performance evaluations and reviews,- attendance and paid time off records
  • changes in job title, job description, job classification or supervisor.
  • Facilitates clerical and secretarial support to maintain the effective running of the records office.
  • Writes, produces, edits, and distributes all appropriate contract documentation for new employees.


  • Helps with implementation of services, policies and programs through HR staff and assists university managers on HR issues.




  • Bachelor's Degree and three to five years of human resource experience.
  • Knowledge of multiple human resource disciplines.
  • Strong interpersonal and communication skills.
  • Ability to analyze data and provide recommendations.
  • Experience with MS-Office. 
  • Good communication, organizational and interpersonal skills are essential.


Other requirements, abilities for the position:


  • Ability to maintain a high level of accuracy in preparing and entering information.
  • Confidentiality concerning personal files and records.


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