The job of Secretary/Receptionist was established for the purpose/s of greeting and directing visitors, responding to inquiries from client, visitors and the public. by providing requested information and/or referral to other parties; and, when time permits, providing general clerical support
Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages
Distributes items within the office for the purpose of ensuring receipt to addressee and/or providing material/s.
Greets individuals entering the building (e.g. visitors ,client etc.) for the purpose of responding to inquiries; and/or directing individuals to appropriate location in accordance with established building security procedures
Maintains reception area materials (e.g. job applications, newsletters, event calendars, etc.) for the purpose of providing resource information to visitors.
Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations
Processes a variety of records for the purpose of conveying information within District guidelines and regulations
Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
Possess a minimum of B.Sc with 2 years experience in the field
Proficient in office systems software (Microsoft Office)
Thoroughly fluent in English
Knowledge of your sector
Good typing skills
Good writing skills
Possession of minimum HND degree in secretariat studies, public relation or a related field.
Must have held the position of Secretary/Reception before with 2 years experience.
Having managed before in a travel agency, airline or GDS Company is an added advantage.