Secretary To The Resident Representative in Abuja, Nigeria

Healthcare / Medical
Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
3 - 5 years
Employment Type
Full Time
Male or Female
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Job Description

Duties and Responsibilities
Under the general supervision of the Resident Representative, the Secretary will be responsible for:

  • Time management and scheduling on behalf of the Resident Representative to include effective prioritization and resolving related conflicts and competing demands;
  • Management of Resident Representative's calendar and scheduling of meetings;
  • Administering Staff meetings, taking minutes of the proceedings and ensuring follow-up on agreed actions;
  • Independently respond to diverse inquiries and make decisions when multiple courses of action are possible;
  • Coordinating and monitoring multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner;
  • Ensuring quality of documents requiring the Resident Representative's approval and/or signature;
  • Keeping others informed by providing relevant information, reports or status updates;
  • Drafting/finalizing correspondence on a range of topics on behalf of the Resident Representative;
  • Providing general secretarial assistance to staff and visiting Bank missions.
  • Being accountable for the smooth operation of office work, support services and related systems within the Country Office by organizing and coordinating workflow
  • Perform any other assignments as requested by the Resident Representative and the Bank's management.
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