Please exercise due diligence when applying for this job vacancy.
Job Purpose: Enhances effectiveness by providing information management support.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes work by reading and routing correspondence collecting information initiating telecommunications.
• Maintains department schedule by maintaining calendars for department personnel arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting customers, in person or on the telephone answering or referring inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
Prepares reports by collecting information.
• Maintains office supplies inventory by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies verifying receipt of supplies.
• Keeps equipment operational by following manufacturer instructions and established procedures.
• Secures information by completing database backups.
• Provides historical reference by utilizing filing and retrieval systems.
• Maintains technical knowledge by attending educational workshops reading secretarial publications.
• Contributes to team effort by accomplishing related results as needed.
Skills/Qualifications: Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Professionalism, Confidentiality, Organization, Travel Logistics, Typing, Verbal Communication.
Minimum of Diploma/OND in OTM, secretarial studies etc. and the equivalent.
Interested candidates should forward their CV to the email address: firstname.lastname@example.org, using the job title as a subject of the mail.