Secretary in United States

at a Confidential Company

Engineering / Technology
Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
5 - 7 years
Employment Type
Full Time
Male or Female
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Job Description

Job Summary:

Incumbents job is to provide support to various Executives and Top Management Team. They handle the common jobs attendant to their role such as arrange meetings, attend calls and initiate company conversations. Basically, this appointment does multitasking functions all related to assist the Executive and Management Team.

Duties and Responsibilities:

* He or She has to attend to telephonic conversations and also needs to process the received inquiries to bring desired outcome perfectly.

* He or she has to do the common jobs such as organizing business meetings, formal parties as per requirement with the clients and business partners.

* He or She is responsible for doing the assistant works such as e-mails, fax and dispatching important documentation of the related person.

* He or She also has the duty of taking dictation, writing letters and emails and maintaining all the correspondence in black & white format of their administrator.

* He or She is responsible for briefing papers, presentations, articles and processing presentations to the people.

* He or She has to make a healthy coordination and communication with office departments whenever required and also with travel agencies/ hotels to do required arrangements for the employer perfectly.

Skills and Specifications

*He or She should compulsorily have the knowledge of emailing, processing mandatory invoices and online documentation as it is the most important requirement.

*He or She must have the quality of being able to initiate conversations and should have the knowledge of secret documents and how to keep them confidential.

*He or She will have to do mostly writing work, so is also needed to have extraordinary writing skills.

*He or She should have good writing skills to produce trade papers with zero error.

*He or She needs a lot of experience so candidate must have the extensive experience of organizing business meetings.

*He or she must have sound knowledge of accessing software packages and the basic knowledge of computers.

*He or she will have to assist the administrator so should be ready to work for long hours.

Education and Qualifications:

* HND or Bachelors Degree.

* Any Certification diploma in English literature and/or Office management or Secretarial Course will be an added advantage.

*He or She should have at least 3 years experience in a similar role.

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