Secretary in Lagos, Nigeria

at Systemtools Limited

Manufacturing / Production
Manufacturing / Production
Minimum Qualification
Required Experience
1 - 3 years
Employment Type
Full Time
Male or Female
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Job Description


  • Take notes and dictation from the boss for drafting the correspondence or executing the work. She can either record the dictation and transcribe it later or write it down.
  • Keep a record of appointments and ensure that each one is conducted smoothly and on time. Follow up for attendance, venue booking, arranging notepads, pencils, water bottles, glasses, etc. are also the duties of a secretary.
  • Handling difficult situations without any assistance is one of the prime duties of a secretary. A secretary might face managerial or administration problems she has to sort them out on her own without the interference of the senior management.
  • Arrange for the travel and boarding requirements of the boss or staff. This needs to be done flawlessly and meticulously especially when foreign travel and hotel bookings are involved. A minute-to-minute itinerary should be prepared for the convenience of the travelers.
  • Organizing fun employee engagement activities and events for the department is not a secretarys core activity, but it can definitely help in honing her leadership prowess.
  • Maintain the archives of documents and paperwork regarding foreign delegation visits, customer visits, inaugurations, new product launches, activities, events.
  • Ensure timely and accurate delivery, and pick up of important office material. Items to be couriered should be sent on time, tracked and followed up for efficient delivery.
  • Write, edit and disseminate information through presentations, spreadsheets, letters, mails, minutes of the meetings, memos, itineraries, etc.
  • Schedule, organize meetings and maintain a record of the agenda, minutes and maintain a follow-up of the tasks.
  • Carry out general office administration duties from time to time.



  • A minimum of OND in a relevant field.
  • Must be smart and organized with good interpersonal skills.
  • Must be fluent and have good communicatio skills.
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