Senior Secretary in Abuja, Nigeria

Healthcare / Medical
Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
3 - 5 years
Employment Type
Full Time
Male or Female

Job Description

Duties and Responsibilities 

Under the general supervision and guidance of the Executive Secretary, the Senior Secretary will be required to perform the following duties and responsibilities:

  • Manage the appointments of the Executive Secretary by arranging and updating his/her daily commitments, prioritizing tasks and reminding him/her of up-coming tasks and events in a timely fashion;
  • Receive all incoming correspondence, e-mails, reports, etc. addressed to the Executive Secretary and refer them, where necessary, to appropriate staff for their immediate action;
  • Respond to e-mail and telephone inquiries and messages from representatives of government ministries, multilateral and bilateral institutions and development agencies with tact and politeness;
  • Manage all out-going correspondence and documents originating from the Executive Secretary by ensuring that they are of appropriate quality and format, and addressed to the right persons;
  • Proof-read all documents and correspondence for the signature of the Executive Secretary, have an eye for details and ensure error-free documents before they are signed and dispatched to stakeholders;
  • Develop, operate and maintain an efficient filing and document retrieval system in order to ensure safety of documents and easy access to them when required;
  • Make all travel arrangements for the Executive Secretary, including air-ticket, visa formalities, hotel reservations and transportation while on mission;
  • Manage the program of visit by development partners, government officials or donors and inform all concerned in the organization of the scheduled activities and their respective roles;
  • Assist the Executive Secretary to prepare appropriate files for meetings and conferences as well as briefing notes for consultations;
  • Provide secretarial and administrative support at ADEA management and staff meetings.
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