Senior Secretary in Abuja, Nigeria

Healthcare / Medical
Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
3 - 5 years
Employment Type
Full Time
Male or Female
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Job Description

Duties and Responsibilities 

Under the general supervision and guidance of the Executive Secretary, the Senior Secretary will be required to perform the following duties and responsibilities:

  • Manage the appointments of the Executive Secretary by arranging and updating his/her daily commitments, prioritizing tasks and reminding him/her of up-coming tasks and events in a timely fashion;
  • Receive all incoming correspondence, e-mails, reports, etc. addressed to the Executive Secretary and refer them, where necessary, to appropriate staff for their immediate action;
  • Respond to e-mail and telephone inquiries and messages from representatives of government ministries, multilateral and bilateral institutions and development agencies with tact and politeness;
  • Manage all out-going correspondence and documents originating from the Executive Secretary by ensuring that they are of appropriate quality and format, and addressed to the right persons;
  • Proof-read all documents and correspondence for the signature of the Executive Secretary, have an eye for details and ensure error-free documents before they are signed and dispatched to stakeholders;
  • Develop, operate and maintain an efficient filing and document retrieval system in order to ensure safety of documents and easy access to them when required;
  • Make all travel arrangements for the Executive Secretary, including air-ticket, visa formalities, hotel reservations and transportation while on mission;
  • Manage the program of visit by development partners, government officials or donors and inform all concerned in the organization of the scheduled activities and their respective roles;
  • Assist the Executive Secretary to prepare appropriate files for meetings and conferences as well as briefing notes for consultations;
  • Provide secretarial and administrative support at ADEA management and staff meetings.
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